Procurement Specialist
What you'd do
The United States Bankruptcy Court for the Northern District of California is seeking qualified applicants for the position of Procurement Specialist. The incumbent will procure goods and services for the court, including office supplies, furniture, office equipment, IT equipment, supplies and services, and miscellaneous contracted services.
Major duties
Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases. Research and evaluate vendors, prepare contract specifications, obtain, and review bids, and negotiate the terms and conditions of contracts. Assess requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining the availability of funds. Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Communicate, evaluate, and monitor contract performance to ensure complete with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property. Serve as court liaison with GSA, court staff, vendors, and contractors on assigned projects. Prepare purchase orders and enter obligations into the Judiciary's accounting system. Maintain detailed procurement files which are subject to cyclical financial audits. Adhere to the Guide to Judiciary Policy and the court's internal control process. Complete contracting officer training, pursuant to the Judiciary guidelines. Small Purchase Credit Card coordinator and related duties. Receive deliveries and verify against packing slips, invoices, and purchase orders. Enter and update information on purchase orders and inventory into automated databases. Assist in conducting physical inventory of accountable property. Assist with developing and updating budget/spending plans. Assist in developing documentation for department use. Assist with internal controls compliance, annual self-assessments, and cyclical audits, including auditor document requests and submissions. Same day travel to divisional offices may be required. Perform other duties as assigned.
What you need to qualify
MINIMUM QUALIFICATIONS: At least two (2) years of progressively responsible financial and/or procurement experience which demonstrates the knowledge, skills, and abilities to successfully perform the duties of this position. Proficiency with a wide range of technology, including Microsoft Office applications and Adobe Acrobat. Ability to work both independently and collaboratively as part of a team. Ability to multitask and prioritize work assignments. Strong oral and written communication skills. Strong organizational skills, detail-oriented, analytical, and problem-solving skills. Ability to maintain confidentiality and handle sensitive financial records. Professionalism appropriate for a court environment. Strong work ethic that indicates reliability and commitment. PREFERRED QUALIFICATIONS: Bachelor's degree from an accredited college or university, preferably in accounting, finance, business, or related field. Previous experience in a court or legal environment. Previous government financial and/or procurement experience.
Before you apply
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