Administrative/Office Support Assistant
What you'd do
Join the Indian Health Services as an Office/Administrative Support Assistant with the Great Plains Area Regional Drug Dependency Unit (GPARDDU) in Winnebago, NE. This position provides administrative support through records management, correspondence, scheduling, and program activities. The incumbent helps ensure efficient operations and supports the Service Unit's mission. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).
Major duties
Provides administrative support to leadership and program staff, including coordinating office operations, scheduling meetings, maintaining records, and managing correspondence. Coordinate administrative functions, including timekeeping, travel, procurement, records management, and supply tracking, to ensure efficient office operations. Compiles, analyzes, and maintains administrative and program data, prepares results, and resolves discrepancies to support program management and decision making. Serve as a point of contact for internal and external stakeholders, providing information, resolving administrative issues, and coordinating activities across the unit. Develops, reviews, and manages correspondence, reports, memoranda, meeting materials, and other documents while ensuring accuracy and compliance with organizational requirements.
What you need to qualify
To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-7: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Providing administrative support to an office or program, coordinating administrative functions such as timekeeping, travel, procurement, records management, or correspondence control, maintaining calendars and scheduling meetings, compiling and analyzing administrative or program data, preparing reports or other written materials, serving as a point of contact for staff and customers, and resolving routine administrative issues and data discrepancies while ensuring compliance with established policies and procedures In describing your experience, please be clear and specific. We do not make assumptions regarding your experience. Your resume must support your application responses. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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