Administrative Officer
What you'd do
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in one of the SI facilities serviced by the Office of Facilities Management (FM), Smithsonian Institution (SI). The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions of people each year.
Major duties
The Administrative officer is responseible for providing a variety of administrative services for the Division or Zone. In this position, you will: As a GS-9: Perform administrative and/or program work, assist in the collaboration and preparation of budgets, and management studies. Participate in developing and maintaining automated systems for recording budget data. Participate in and represent the office's interest in a variety of projects and initiatives. Provide advice to staff concerning travel, procurement of services, contracts, and equipment needs. Research special projects/assignments and provide the information to the Associate Director, Zone Manager, or Building Manager, as required. As a GS-11: Perform administrative and/or program work, assist in the collaboration and preparation of budgets, and management studies. Participate in developing and maintaining automated systems for recording budget data. Conduct managment studies relating to workflow, organization changes, space utilization, communications and correspondence management. Coordinate and participate in a variety of employment procedures. Develop and present status reports or response materials for the Zone Manager or higher-level attention, review, or signature.
What you need to qualify
Experience: For the GS-9, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconcilliation of obligations and expenditures, and maintaining accountability records for funds control using automated systems. Or Education: Master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related to the position. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. For the GS-11, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconcilliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; performs administrative and/or program support work, such as planning, research, analysis, writing correspondence control, communications and/or liaison. Or Education: Ph.D. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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