Administrative Officer
What you'd do
The Administrative Officer reports directly to the Chief of Sterile Processing Service (SPS) at the VA St Louis Health Care System. The SPS consists of staff including nurses, sterile supply personnel, and administrative personnel. The purpose of this position is to support the service and represent the Chief of SPS, and service managers in all administrative matters.
Major duties
Major Duties: Provides for the overall administrative management of the (SPS). Responsible for advising, planning, developing policies, implementing and evaluating administrative processes and programs such as as contract and funds management, staffing efficiency, labor mapping, RMD, and communications across the service line. Monitors administrative performance and suspense actions - facilitating guidance from the Chief of SPS to ensure issues dealing with program specific suspense, compliance, and processing RMD are brought to closure. Interprets administrative policies, develops local policies, defines administrative requirements, and/or provides advice to the Chief on related issues. Provides advice on interpretation and application of a variety of human resources policies, practices and procedures that affect SPS. Reviews and maintains personnel action requests, awards, promotions, and supervisors' disciplinary action documentation. Reviews related reports and analyzes trends to identify deficiencies or discrepancies and recommend plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions. Coordinates and monitors training and education requirements for the SPS, including professional education, safety, and computer training. Ensures SPS complies with all provisions of the Equal Employment Opportunity Program, VHA regulations and established Medical Center guidelines, providing compliance reports to the Chief for direct reports as well as to supervisors for their employees. Reviews the SPS annual education program and schedules training to meet the needs of the organization and/or employee. Ensures that training requests are appropriately prepared, staffed, and comply with regulatory requirements such as eligibility and proper coding of purpose, type, source, and special interest in other required information. Serves as administrative liaison to Sterile Processing Leadership, Associate Director Patient Care Services and various other offices across the VISN and VHA, engaging in discussions on policy making and resource allocation to improve services, solve problems and provide quality patient care. Performs review and analysis of productivity data, developing action plans that lead to improved performance and/or productivity and implementation of improved management controls. Establishes and maintains necessary controls for effective financial oversight - monitoring budget information, justification, execution, financial management, and financial reporting. Maintains responsibility for the SPS Equipment Inventory List, monitoring for end of life, replacement, or repair needs, and incorporating this information into annual budget plans. Performs cost analysis and cost effectiveness studies to determine make/buy decisions to address gaps in sterilization processes/patient care. Work Schedule: Monday-Friday (some variance) Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD096760 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience that demonstrates the ability to perform a wide range of administrative, analytical, and technical duties in support of organizational operations. This includes providing guidance on personnel and administrative management functions; managing internal controls, records, publications, and workflow processes; and coordinating recruitment actions in compliance with HR requirements. Experience analyzing productivity data, identifying operational issues, and developing recommendations or action plans to improve efficiency. Additionally includes experience in financial management activities such as budget formulation, execution, monitoring, and financial reporting; performing cost analyses to support resource decisions; serving as a Contracting Officer Representative; preparing contract solicitation packages; and managing non-expendable equipment inventory and ordering processes. Experience coordinating training requirements and supporting space planning to ensure resources align with organizational needs. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary, although there is some walking, bending, and lifting. It is sometimes necessary to work at the computer for extended periods of time. The position requires the ability to concentrate with frequent interruptions. Some travel within the healthcare delivery system is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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