Supervisory Records and Information Specialist
What you'd do
The incumbent will be responsible for supervising a records and information management team, ensuring the Division's records are stored, retained, retrieved, and disposed of effectively in compliance with federal laws and regulations, as well as being responsive to the Department's and Division's needs and policies. This team is part of the Office of Records and Information (ORI), which oversees records and information management, the processing of FOIA/PA requests, and privacy compliance.
Major duties
The duties and responsibilities for a GS-308-14 Supervisory Records and Information Specialist generally include, but are not limited to, the following: Supervising management staff, communicating and integrating the Division's strategic plan, mission, vision, and values into the staff's strategies, objectives, work plans, work products and services. Drafting Division policy on records management in accordance with legislation, federal laws and regulations, as well as policies, procedures, and precedents that apply to DOJ's and CIV's records management and control. This includes drafting new records schedules, as appropriate. Directing the day-to-day operations of staff, providing technical and administrative direction to subordinates, and interacting with the Division Records and Information Counsel to promote and ensure effective leadership. Assigning, directing, and reviewing the work of employees; setting and adjusting priorities; communicating assignments, projects, and problems to be addressed and resolved; and managing actionable events, setting milestones, and/or program issues under review by the Division Records and Information Counsel. Developing performance standards and evaluating employee performance; recommending awards, as appropriate; and identifying developmental and training needs for employees and providing or arranging for such needs to be met. Assigning work and providing oversight to staff members responsible for shipping/transferring physical/electronic records and information to NARA (National Archives and Records Administration) and other storage facilities, providing guidance to Division offices, branches, and sections on retention schedules, entering data into various records. Overseeing the digitization of physical records and providing clear guidance to Division offices on technical requirements associated with digitizing/scanning of DOJ records and information. Monitoring the records disposal program for records and information, including surveying materials and information for possible disposal; ensuring that records are disposed of in accordance with record control schedules; advising on the methods and procedures for disposal; and preparing reports showing the different types of records and information disposed of or transferred, amounts of space recovered by disposal operations and methods of destruction, etc. Liaising with the Office of Information Technology on software enhancements that have records management components. Providing overall advice and guidance to the Division Records and Information Counsel with regard to records management requirements; providing clear guidance to records liaisons relating to records retention, dispositions, and disposal; and advising Division offices on completion of Records and Information Management (RIM) certification required on applications and databases that store government records.
What you need to qualify
If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1- year (52-weeks) at the next lower grade level as listed in the qualifications below. Time-in-Grade applies if you are in a current GS position or held a GS position within the previous 52 weeks. Additionally, please ensure to submit an applicable SF-50 (please refer to the "required documents" section for additional information). To qualify for the position of Supervisory Records and Information Specialist, at GS-0308-14, you must meet the basic qualification requirements listed below. You must demonstrate that you have one year full (52 weeks) of specialized experience equivalent to the GS-13 level in the federal service performing such duties as: providing oversight to staff engaged in programs administering records management; assigning, directing, and reviewing the work of employees; developing performance standards and evaluating employee performance; coordinating and directing records management activities both classified and unclassified that involve records creation, records maintenance, shipping/transferring and disposition; providing overall advice and guidance to the Division. It is strongly preferred that you demonstrate experience in every stage of drafting and finalizing a records schedule, as well as drafting and implementing policies to ensure that records schedules are being complied with. You MUST meet all qualification requirements, including time-in-grade, by the 07/09/2026 of this announcement. Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement 07/09/2026 to complete the assessment as this assessment is part of your application. The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for. Due Weight for Performance: You must submit a copy of your most recent performance appraisal, and A list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. Due weight for performance applies to federal and non-federal work. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS Federal Employees. CAREER TRANSITION PROGRAMS (CTAP or ICTAP): For more information visit: USAJOBS Career Transition Programs VETERANS: Please see USAJOBS Veterans Preference for more details. MILITARY SPOUSES: Please see: Military Spouse Information SCHEDULE A, PERSONS WITH DISABILITIES: Learn more at USAJOBS - Individuals with Disabilities. General Employment Information: 1. REASONABLE ACCOMMODATION: Our policy can be found at: https://www.justice.gov/jmd/reasonable-accommodation#policy 2. SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov. Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): This program applies to federal employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: Meet CTAP/ICTP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the assessment; and Submit the appropriate documentation to support your CTAP/ICTAP eligibility.
Before you apply
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