LEAD ADMINISTRATIVE OFFICER
What you'd do
This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.
Major duties
You will serve as the Team Lead for the Command Administrative Division, guiding daily workflows, distributing tasks, and providing on-the-job training to a mixed civilian and military team. You will act as the command's Subject Matter Expert for all core administrative programs, ensuring compliance with Department of the Navy standards for Correspondence, Directives, and Records Management. You will serve as the Command Top Secret Auditor, ensuring strict compliance with classified material handling, storage, and destruction procedures. You will function as the command's Privacy Act/FOIA Coordinator and the primary administrative point of contact for JAGMAN investigations and other sensitive legal matters. You will act as the primary coordinator for the Comprehensive Assessment Program (CAP), responsible for preparing, collecting, and analyzing data for over 2,400 internal assessments. You will develop and present complex readiness and compliance reports to senior leadership and facilitate the command's CAP Oversight Panel (CAPOP). You will apply Continuous Process Improvement (CPI) methodologies to analyze administrative workflows, identify inefficiencies, and recommend data-driven solutions. You will manage and provide oversight for all Military Personnel Administration tasks, including the processing of awards, evaluations, and service records. You will serve as the command's Integrated Risk Management (IRM) Coordinator, facilitating the governance process and championing risk identification and mitigation strategies. You will provide critical performance feedback and training recommendations for your team members to the Executive Staff Supervisor to support their professional development.
What you need to qualify
Your resume must also demonstrate at least one year of specialized experience at or equivalent to the NH-02 (GS-11) grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Leading administrative staff or managing major administrative programs such as correspondence, records, or military personnel administration; managing compliance programs by serving as a coordinator for legal or security matters such as the Privacy Act, FOIA, or handling classified material; or coordinating organizational assessment and process improvement initiatives by analyzing data and preparing reports for leadership. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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