Fiscal Specialist
What you'd do
This position is located in the DEA, Human Resources Division, Office of Training, Academy Operations Section, Financial Management Unit (OTAF). This position(s) primary purpose is to approve invoices and voucher for payment in a highly automated financial management and acquisition system; performs analysis of financial information using queries and reports; provides customer support; validates accounting data, reconciles accounts; and analyzes accounting processes.
Major duties
As a your typical work assignments may include: Prepares a variety of tracking, monitoring, performance, and analytical reports for management. Collects, reviews and validates financial data to support managing resources for assigned program areas. Analyzes and evaluates records, documents, and relevant data for assignments where audit objectives are known, audit steps are well defined, programs are stable, and data findings are not in conflict. Checks records/files in automated accounting systems on status of payments and payment dates and follows-up as necessary. Researches outstanding payables, monitors prompt payment interest. Reviews incoming invoices, reimbursable agreements, claims for reimbursement and expenditures. Serves as point of contact for activities requesting financial information from analysts or managers. Performs fiscal communications tasks to ensure timely and accurate processing of travel requests, interagency agreements, undelivered order reviews/audits, responses to members' inquiries, and vendor notifications.
What you need to qualify
For more information on eligibility requirements see: DEA Employment Eligibility Applicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcripts with your application. Applicants applying for the GS-09 must meet one of the following requirements: A. Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-07 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following: 1) Assisting with processing invoices, travel requests, reimbursements and account information; 2) Supporting invoice and voucher processing by checking documents against policies and regulations; 3) Reviewing records and documents to ensure information is accurate and complete; 4) Performing routine research on outstanding payments or financial discrepancies, 5) Identifying simple errors or missing information and follows established procedures to correct them; and 6) Communicating with vendors and internal offices to obtain or provide routine information. OR B. Education: Have a Master's or equivalent graduate degree -or- two (2) full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related. OR C. Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. Applicants applying for the GS-11 must meet one of the following requirements: A. Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-09 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following: 1) ) Resolving transaction issues by researching discrepancies, missing information or payment errors; 2) Providing guidance and customer support on financial, accounting and travel-related transactions; 3) Processing and verifying invoices, contracts, travel orders, and reimbursements claims using financial systems 4) Preparing reports and provides status updates on financial activities and processing timelines; 5) Conducting detailed reviews to ensure payments meet agency regulations and internal controls, and; 6) Assisting with audits by gathering and organizing requested documentation. OR B. Education: Have a Ph.D. or equivalent doctoral degree -or- three (3) full academic years of graduate level education leading to such a degree; or LL.M., if related. OR C. Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.
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