Program Support Assistant (OA)
What you'd do
Employee will serve as a Program Support Assistant within the Research Administration Budget Office of the Research and Development Service (R&D) located at the VA Portland Health Care System (VAPORHCS) in Portland, OR.
Major duties
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position plays a key role performing technical work in direct support of administrative areas such as operating program analysis, accounting, budget, procurement, and/or travel, and is essential to the operation of the service. Duties will include, but may not be limited to the following: Manages various administrative and technical processes within the office and ensures that procedures are understood and followed by the research community. Maintains system of accountability of research funds and reconciles/balances books to research fund control points. Coordinates office operations and processing, ensuring accurate preparation of documents, action items, correspondence, personnel issues, and travel issues using office automation applications. Coordinates and reports all safety-related activities in research laboratories, i.e., safety inspections, accident reporting, etc. Arranges leadership calendar, making appointments, including for engagements and conferences. Coordinates travel, makes reservations for travel and accommodations for management and staff members. Serves as the automated data processing coordinator to assist with computer needs and access. Reviews research activities involving biological, chemical, physical, and radiation hazards for compliance with applicable regulations, policies, and guidelines. Advises and educates investigators and study staff on operational procedures for obtaining and maintaining approval to conduct research. Manages and enters data into specialized research software to track research project status and prepare reports. Serves as a purchase card holder for the acquisition of supplies, equipment, and services. Coordinates the maintenance and repair of all equipment. Initiates requisitions for maintenance contracts, and repair orders. Performs other duties as necessary. Work Schedule: Monday-Friday-8:00am-4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved
What you need to qualify
SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-6) in the Federal service. Specialized experience is working in a health services research environment Coordinating the day-to-day administrative activities of the office, and includes purchasing, a wide range of standard items with consideration to price, delivery dates, transportation, shipping, and handling charges, and maintaining system of accountability of research funds, reconciling/balancing books to research fund control points. Processes micro-purchases (credit card) transactions. Acts as a Contracting Officer Representative (COR) for department contracts. (Resumes must clearly support the required experience to be creditable. See the announcement duties section for details.) In addition to meeting the specialized experience you must also self-certify that you are a qualified typist. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: The work is primarily sedentary, however, there may be some walking, standing, bending, pushing of carts, and carrying of items of moderate weight such as large binders, banker style file boxes, meeting materials, papers, or books. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting, and training rooms, or libraries. The work area is adequately lighted, heated, and ventilated; however, the office is in proximity to basic research laboratories and to animal facilities, which requires close adherence to facility safety and security procedures. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Before you apply
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