Secretary (OA)
What you'd do
This position serves as the Executive Secretary of the Office of the Assistant Director for the VA Central California Health Care System in Fresno, CA. They are the principal clerical and administrative support position to the Office of the Assistant Director and are responsible for carrying out and coordinating all the clerical and day-to-day administrative support activities for the service.
Major duties
Major duties include: Performs program support work, such as program or office planning, correspondence control, serving as a liaison between administrative services and the Assistant Director or the Health Systems Specialist that supports the Assistant Director. Provides administrative and technical information to callers after determining that the caller has a right and need to receive the information. Reviews all incoming correspondence for the Assistant Director and the Health Systems Specialist, determining proper disposition and refers to appropriate staff as necessary. Reviews outgoing correspondence and reports prepared by staff, ensuring proper format, correct grammatical content, mathematical correctness, and coordination of facts/routing in accordance with established policy. Exercises exclusive control of the Assistant Director's calendar and the Health Systems Specialist for the Assistant Director, with complete authority for notifying appropriate staff of needed information and recommendations necessary for the meetings. Gathers materials for use in reports, presentations, and speeches. Accumulates and organizes information for the Office of the Assistant Director required for evaluating programs and their requirements. Reviews all documents, forms, proposals and travel requests before submitting them to the Health Systems Specialist or the Assistant Director. Makes necessary arrangements for routine and professional staff meetings, which may include coordinating agendas, background information, hotel and travel arrangements, luncheons, speakers, correspondence, and transportation. Will serve as a back-up timekeeper for the Secretary to the Director and the Secretary to the Chief of Staff, Secretary to the Associate Director and Secretary to the Director. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00am - 4:30pm Position Description/PD#: Secretary (OA)/PD02903O and PD02902O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. For a GS-07 position you must have served 52 weeks at the GS-06.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: Must type 40 words per minute. GS-7 Minimum Grade Requirements: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Communicates effectively, both orally and in writing. Experience reviewing incoming and outgoing correspondence, ensuring proper format and correct grammatical content. Returns inadequate submissions and advises author of inadequacies for corrections. Experience screening and referring telephone calls and visitors. Experience working in an office setting utilizing administrative practices and procedures. Skill in use of automated data processing equipment and the software associated for maintaining calendars, word processing, data processing (charts, graphs, illustrations etc.), PowerPoint presentations, etc.. GS-8 Minimum Grade Requirements: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience working in an office setting utilizing advanced administrative practices and procedures. Communicates effectively, both orally and in writing, to effect necessary changes and carry out program objectives. Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention. Experience reading all incoming correspondence and determining proper action. Reviewing outgoing correspondence and reports prepared, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy. Returns inadequate submissions and advises author of inadequacies for corrections. Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public. Maintains a suspense log or tracking system for all recurring/nonrecurring reports to assure that replies are submitted within established time frames. Advanced skill in use of automated data processing equipment and the software associated for maintaining calendars, word processing, data processing (charts, graphs, illustrations etc.), PowerPoint presentations, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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