Secretary (Wildland Fire)
What you'd do
Several positions are being filled at the National Interagency Fire Center (NIFC); US Wildland Fire Service; duty location Boise, ID. The incumbent of this position provides executive administrative support to senior leadership, coordinates office operations, serves as the primary timekeeper and travel preparer, manages communications and administrative processes, and may serve as backup to the Director/Deputy Director's Secretary.
Major duties
Serve as principal administrative support to the Division Chief, managing daily office operations and ensuring efficient administrative support functions. Develop, implement, and maintain administrative, information management, and clerical procedures; provide guidance and training to administrative support personnel on office policies and standards. Respond to inquiries from federal agencies, congressional offices, state and local government officials, media representatives, and stakeholders; coordinate timely responses and resolve administrative issues. Exercise full authority over executive calendars, appointments, and scheduling priorities, ensuring effective management of time and commitments. Support time and attendance records through the DOI U.S. Wildland Fire Services system of timekeeping. Manage correspondence control processes by reviewing, routing, tracking, and editing documents for clarity, completeness, grammatical accuracy, and procedural compliance. Plan and coordinate meetings, conferences, and executive events, including agenda development, participant notifications, logistics, accommodations, and follow-up on action items. Arrange and manage complex travel itineraries, prepare travel authorizations, vouchers, and related documentation. Responsible for office supply purchases for the Division staff and supports tracking of accountable property. Requires purchase card authorities. Maintain official physical and electronic filing systems, correspondence records, tracking logs, mailing lists, meeting minutes, and office documentation while utilizing automated systems for reporting, records management, communications, and timekeeping.
What you need to qualify
In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. All qualification requirements must be met by the closing date of this announcement unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your 2 page resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time or part-time, hours must be included). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted. SPECIALIZED EXPERIENCE REQUIREMENTS: For the GS-08 level: One year of specialized experience equivalent to the GS/GW-07 grade level in the Federal service or equivalent; Examples of specialized experience include: Provided administrative and clerical support by managing correspondence, maintaining records, and supporting daily office operations. Coordinated schedules, arranged meetings, prepared agendas, and tracked action items to ensure effective office management. Screened telephone calls, visitors, and incoming correspondence, responded to routine inquiries, and routed matters to appropriate staff members. Prepared travel authorizations, vouchers, and itineraries while ensuring required travel documentation was completed accurately and on time. Maintained electronic and physical filing systems, databases, mailing lists, and tracking logs in accordance with established procedures. Used office automation software to prepare correspondence, reports, meeting minutes, and other administrative documents while safeguarding sensitive information. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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