Budget Analyst
What you'd do
Employee will be assigned to Research Service, VA Providence Healthcare System, Providence, RI, performing a variety of budgetary and administrative functions in implementing the service's budgetary program, policies, and procedures. Performs extensive budget administration functions in the formulation, execution, and analysis of the budget for the service line.
Major duties
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-9 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds. Duties include, but may not be limited to the following: Formulates and revises the annual budget estimates for base support research activities and components (e.g., personnel, supplies and service, contracts, equipment, information technology, maintenance and repairs, and travel). Selects and enters budgetary information on a wide variety of related forms, schedules, and reports. Projects anticipated reimbursements, such as for personnel services and contracts, for input into budget projections; and monitors receipt of grant distributions. Prepares detailed financial statements of research funding and expenditures, producing quarterly and year-end financial reports for research investigators and research administration utilizing specialized VA Research accounting and reporting systems. Monitors, tracks and analyzes obligations and expenditures for base support functions throughout the execution phase of the annual operating budget as well as individual investigator award distributions. Analyzes and recommends transfer of funds between object class and line-item accounts under the same appropriation or allotment. Prepares and reviews for accuracy and adequacy all budgets and budget justification data submitted in support of VA intramural research grant applications. Prepares monthly budget summaries for personnel salaries and expenses and supplies and equipment for all VA-funded laboratories engaged in scientific and clinical research and development activities. Coordinates the running balances for all research accounts, comparing with budget allocations and adjusting if required. Tracks and researches purchase orders, purchase card orders, contracts, vendors, obligations, payment history and pending payments. Performs Government Purchase Card procurement from Research accounts, recording and receiving purchases and reconciling bank statements. Prepares, manages and monitors Intergovernmental Personnel Act agreements (IPAs) and other staffing agreements for non-VA employees who are paid from VA grant funds. Provides training and support to research coordinators and investigators on budget management and financial policies. Performs other related duties as assigned. Work Schedule: Monday - Friday, 7:30am - 4:00pm. Recruitment & Relocation Incentives: Not authorized Telework: This position may be authorized for ad-hoc telework. Ad-hoc telework eligibility will be discussed during the interview process.
What you need to qualify
SPECIALIZED EXPERIENCE: Applicants must possess one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-7 level in the Federal service. Specialized experience includes: skill in the formulation, justification, and execution of budgets; analyzing and formulating annual research budgets; analyzing and evaluating contract and grant budgets; monitoring control point expenditures; utilizing databases and information systems to compute and analyze data; and preparing recurring and non-recurring reports. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (Transcript Required) - Applicants must possess at least 2 full years of progressively higher-level graduate education or master's or equivalent graduate degree or LL.B. or J.D., if related. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. OR COMBINING EDUCATION AND EXPERIENCE (Transcript Required) - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. PHYSICAL REQUIREMENTS: The work is semi-sedentary and requires no special physical activities but may require occasional lifting of boxes weighing 10-25 pounds. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Accountability Arithmetic/Mathematical Reasoning Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reasoning Self-Management Stress Tolerance Teamwork Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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