Administrative Officer
What you'd do
This position serves as a supervisory Administrative Officer, responsible for providing leadership, direction, and managerial oversight for the Community and Primary Care-Based Medicine and Administrative Medicine Service, and will report to the Primary Care Director of Nursing. The incumbent will be responsible for contributing to the oversight of administrative personnel in Primary Care locations at the main facility and outlying Community-Based Outpatient Clinics.
Major duties
Major duties include, but are not limited to: Supervisory and Managerial Oversight: Personnel administration and management include directing the administrative personnel within the Community and Primary Care-Based Medicine and Administrative Medicine Service while performing the full range of personnel management and administration for the service. Assists managers and staff in projecting and implementing administrative staffing needs, drafting position descriptions, and preparing performance plans. Provides accurate workload analysis reports to management. Coordinates special projects at the request of the Chief and director of service. Conducts studies of manpower, workload, space, equipment, and other resources utilization of all CBOC activities. Edits and reviews outgoing correspondence, reports, memoranda, etc. for accuracy and completeness. Provides advanced human capital management support (prepares job descriptions, conducts job analyses, and crafts compelling justifications for new positions). Aids all Primary Care and Administrative medicine staff in travel arrangements, IT requests, work orders, and other support requests. Administers Human Resources processes such as generated certificates of applicants; interview panels; selection documents; and tracking all aspects of the on-boarding process. Prepares narrative position justifications and the corresponding workload, efficiency, and fiscal supporting data. Submits materials to Resource Management Committee. Provides technical advice on CBOC management methods/practices, analytical tools and problem solving approaches. Serves on medical center committees as a member of the management team. Serves as point of contact for other medical center administrative service/department (i.e., Police, EMS, safety, motor pool, SPD, warehouse, engineering, fiscal, etc.). Work Schedule: Full-time, Monday - Friday, 7:30 am - 4:00 pm or 8:00 am - 4:30 pm. Work schedule subject to change based on agency needs. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework on an Ad-hoc basis. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/85210 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Permanent Change of Station (PCS): Not Authorized Travel: Yes, 50%
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/07/2026 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: monitoring operational budgets; coordinating day-to-day administrative operations; creating reports and preparing accurate documentation using personal computers and office automation software, such as word processing and spreadsheet applications; coordinating and scheduling meetings; submitting requests and work orders through established office systems; maintaining and updating departmental or service-level databases, as well as managing shared computer drives; managing and balancing financial aspects of general fund control points and purchase procedures; and preparing and submitting requests for recruitment, promotion, reassignment, and disciplinary actions. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily a sedentary position, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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