Administrative Officer
What you'd do
This position is located in Guadalupe Mountains National Park in the Administration and Management Division.
Major duties
Major Duties: Responsible for keeping the organization's revenues and spending in balance. Oversees designated timekeepers in the organization, assuring that the entire staff of the organization is trained in requirements for maintaining accurate time and attendance records. Issues Bills for Collection, when the incumbent determines the appropriateness of the billing request and prepares demand letters. Oversees payment of invoices for goods and services after ensuring that amounts billed are correct and the goods or services purchased are satisfactory or gathers documentation and signatures for others to pay invoices. Develops procedures and operates internal controls established to eliminate waste and prevent fraud in use of Government property and resources. Oversees the work of employees who provide administrative support for the Park or Program Manager and other staff who are required to travel on business, including preparation of travel authorizations and vouchers, reservations, and other travel services. Serves as point of contract for the Government Performance and Results Acts (GPRA) program. Serves as the primary liaison with the centralized HR Talent Group, coordinating the identification and communication of personnel needs and receipt of HR services from the centralized office. Acquires all good and services the organization requires to accomplish its mission and programs. Participates in or oversees negotiation of cooperative agreements and memoranda of understanding with other Federal agencies, other levels of government, and/or public, private, and non-profit institutions. Provides information technology, connectivity, communications (local, long distance, cellular and/or satellite telephone, facsimile), and automation advise in support of programs for the organization.
What you need to qualify
Requirements Continued... Applicants must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program. As a condition of employment for accepting this position, you will be required to serve a 1 year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated. This period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. All qualifications must be met by the closing date of this announcement-07/20/2026-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected. To qualify for this position at the GS-09 grade level, you must possess the following minimum qualifications by close of the announcement. EXPERIENCE: At least one year of specialized experience equivalent in level of difficulty and responsibility to at least the GS-07 grade level in the Federal service (obtained in either the public or private sectors). This experience must include developing, planning, preparing, estimating, and revising annual and long-term budgets; monitoring status of funds or financial transactions for an organization; analyzing and reconciling budget and fiscal documents; assisting with or developing budget submissions; generating a variety of written documents, reports, etc., to communicate detailed financial information; and explaining, recommending, or providing guidance on financial/budget regulatory or statutory requirements, policies, and procedures. You must include hours per week worked. -OR- EDUCATION: Successful completion of at least one of the following: (1) a master's or equivalent related graduate degree, (2) 2 full years (36 semester/54 quarter credits) of progressively higher-level related graduate education leading to such a degree, or (3) a LL.B. or J.D., related to the position. Directly related graduate study may include, but is not limited to; business administration, accounting, governmental budgeting, and/or public administration. You must include transcripts. -OR- Successful completion of a combination of education and experience as described above. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify. For example, six months of the specialized experience described (50% of the experience requirement), and 18 semester hours or 27 quarter hours of directly related graduate level education in an accredited educational institution (50% of the qualifying education). Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week worked and transcripts. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. CTAP Statement: Current surplus and current or former displaced Federal individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) must be well qualified for the position to receive consideration for special priority selection. Well qualified means that the applicant meets the following: OPM qualification standards for the position; all selective placement factors, where applicable; special qualifying conditions that OPM has approved for the position, where applicable; is physically qualified with reasonable accommodation, where appropriate to satisfactorily perform the duties of the position upon entry; and is rated by the organization at least at the well qualified level on all competencies. Federal employees seeking CTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(2) - CTAP This includes a copy of the agency notice, a copy of most recent Performance Rating, and a copy of most recent SF-50 noting current position, grade level & duty location.
Before you apply
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