Administrative Services Assistant (Office Automation)
What you'd do
For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced to All U.S. Citizens and Nationals under 26-WAW-12999901-DE.
Major duties
If selected, you will serve as an Administrative Services Assistant (Office Automation) in the United States Attorney's Office (USAO) for the Western District of Washington. You will be responsible for providing technical and administrative support in a variety of program areas in support of the District. At the full performance level, duties will include: Maintaining electronic databases to track information and suspense items; Assisting in maintaining property records and conducting inventory, as well as requesting for issuance, return, and repairs of non-expendable office equipment and furniture; Receiving, opening, date stamping, reading, classifying, and routing mail; Reviewing, analyzing, classifying, and reconciling transactions, commitment, and obligation documents; Coordinating recruitment, onboarding, and personnel processing activities in support of the Human Resources Unit; and Preparing documents for payment of services and maintaining procurement records and documents as required. Responsibilities will increase and assignments will become more complex as your training and experience progress.
What you need to qualify
GS-5: To be qualified at the GS-5 level, you must have: at least one (1) full year of specialized experience equivalent to the GS-4 level in Federal service; OR four (4) years of education above the high school level; OR a combination of both specialized experience and education as defined below. Specialized Experience is defined as performing various clerical/administrative duties in support of the operation of an office. Examples include reviewing documents with basic legal implications for accuracy and completeness; receiving and routing incoming mail; responding to routine inquiries; typing and formatting correspondence and forms; maintaining filing systems; and performing data entry within an electronic automated database system. Combining Education and Experience: A combination of specialized experience (as defined above) and post-high school education may be used to meet the total experience requirements for the GS-5 grade level. Only post-high school education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the qualification requirements. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. GS-6: To be qualified at the GS-6 level, you must have at least one (1) full year of specialized experience equivalent to the GS-5 level. Specialized Experience is defined as providing a variety of administrative and procedural support in one or more of the following areas: support services, human resources, budget or finance, space management, property management, mail processing, time and attendance, and information reception services. Examples include maintaining office calendars and scheduling meetings, conferences, and appointments for management; preparing, reviewing, and distributing correspondence, memoranda, reports, and other documents; receiving visitors; assisting higher graded human resources, budget/finance, procurement, and/or support services staff with preparing and processing routine documents; and maintaining financial, personnel, or other types of administrative files and reports. GS-7: To be eligible at the GS-7 level, you must have at least one (1) full year of specialized experience equivalent to the GS-6 level. Specialized Experience is defined as performing limited or routine technical support duties in one or more of the following administrative services programs: support services, human resources, budget or finance, space management, property management, mail processing, time and attendance, and information reception services. Examples include providing guidance on routine administrative requirements and processes; verifying access to office workspaces and issuing visitor badges; maintaining electronic databases to track information and suspense items; assisting in maintaining property records and conducting inventory; coordinating onboarding activities for new employees; processing personnel and payroll related actions; resolving routine budget inquiries; reconciling accounts on a scheduled basis; preparing invoices and other fiscal items for payment; and making purchases of supplies, equipment, and services. To be qualified, you must type at least 40 words per minute based on a 5-minute sample with three or fewer errors. A typing test may later be required. This position is considered a career ladder opportunity, with a full performance level of GS-07. If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, availability of higher-level work, and funding availability. Promotion is not guaranteed, and no promise of promotion is implied. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement. Special Employment Consideration - Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility. Noncompetitive Appointment Authorities Links: https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments
Before you apply
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