Secretary (Office Automation)
What you'd do
This position is located in the VA Medical Center in Salem, VA, in the Executive Office of the Associate Director. The secretary provides executive level administrative and secretarial services to the supervisor and provides direction to medical center clerical and administrative staff.
Major duties
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties include, but are not limited to: Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices; Maintains calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis, scheduling briefings and updating the calendar as required; Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisor are added as information is received from various sources; Tracks Medical Center memoranda; Ensures correspondence conforms to regulations and special policies of the Medical Center; Establishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staff; Receives telephone calls and greets visitors to the office; Makes travel arrangements for travel, meetings, and community activities; Maintains timecards; Takes and transcribes personal and telephone conversations; Performs other duties as assigned. Work Schedule: Monday - Friday, 7:45 am until 4:30 pm. Recruitment & Relocation Incentives: Not authorized
What you need to qualify
Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. ~AND~ In addition to meeting the Typing Experience, to qualify for this position at the GS-8 level, you must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the federal service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of this position, and that is typically in or related to the position to be filled. Specialized experience includes providing administrative support to an organization and performing a variety of clerical and administrative duties; compose a range of communication/correspondence; knowledge of medical terminology; coordinating travel; serving as a liaison with management and support staff; and utilizing office automation software such as Microsoft Office (Word, Excel, and PowerPoint and Outlook). At this level applicants will perform duties independently and exercise sound judgement. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position. Your resume must include job title, duties performed in detail, month and year of start/end dates AND hours worked per week. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Before you apply
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