Administrative Specialist
What you'd do
As an Administrative Specialist in the NASA Engineering & Safety Center (NESC), you will provide administrative assistance to executives within the office, providing support to a decentralized organization reaching across all NASA Centers and reporting to the Office of Chief Engineer. Requires knowledge of administrative policies and procedures for the accomplishment of work such as administration, calendar management, records management, information technology, and travel preparation.
Major duties
Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee. Assist in the development of organizational documents such as Statement of Work, Independent Government Cost Estimates, and Contractor Performance Evaluations to support the primary TPOC in meeting mission goals and objectives. Facilitates pre-board and management review meetings for the NESC Review Board (NRB) process to ensure board readiness, timely completion of required actions, and effective communication and tracking of management decisions, actions, and outcomes. Oversees NRB processes, documentation, and workflow requirements in the NESC Portal from project initiation through completion to address process issues and changes. Prepares administrative paperwork and travel authorizations to support the travel needs of senior executives. Serve as the NESC End User Services Office (EUSO) point of contact assisting end users in submitting requests through the Enterprise Service Desk portal to include orders for IT equipment, IT updates, and unsubscribes. Serves as the Alternate Technical Point of Contact for the NESC Meeting Support, NRB process and NESC Administrative Support activities to advise in areas such as technical editing, technical writing, and documentation services.
What you need to qualify
Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-11, you must have: a) One year of directly related specialized experience equivalent to the GS-09 level Supporting management and staff to plan, coordinate, organize, or execute administrative tasks. Assisting with administrative functions such as preparing travel authorizations, coordinating travel arrangements, and organizing meetings to support mission goals and objectives. Utilizing collaborative tools such as MS Teams, SharePoint, etc., to share and manage administrative information ensuring clear communication and coordination OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process.
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