Administrative Officer (Pharmacy Service)
What you'd do
The incumbent serves as the Administrative Officer (AO) for pharmacy services at the Columbia Veterans Affairs Health Care System (CVAHCS) in Columbia, SC. The CVAHCS comprises the WM. Jennings Bryan Dorn VA Medical Center and seven community-based outpatient clinics located throughout South Carolina in Anderson, Florence, Greenville, Orangeburg, Rock Hill, Spartanburg, and Sumter; serving more than 90,000 veterans annually in 36 of 46 counties in South Carolina.
Major duties
The incumbent serves as the general business manager for the Pharmacy Service Line. The incumbent is responsible for the administrative and financial management of the organization and supports the Chief of Pharmacy and Associate Chiefs of Pharmacy by operationalizing the healthcare plans of the Pharmacy Service Line. The incumbent maintains a close and open working relationship with the Chief of Pharmacy and Associate Chiefs of Pharmacy, keeping them apprised of the status of funds, service contracts, human resource and payroll actions and notifications, and other clinical administrative concerns (labor mapping, clinic grids and bookability, open encounters, etc.). Additionally, the incumbent is responsible for monitoring Pharmacy Service Performance to ensure programs meet the strategic plan goals, customer service goals, VHA Performance Measures, and goals and objectives of the Pharmacy Service National and VISN Pharmacy Benefits management (PBM)/Clinical Pharmacy Practice Office (CPPO) groups. The incumbent participates in and represents the Pharmacy Service Line at a variety of top management meetings, committee assignments, and work groups. In addition, the incumbent is expected to plan agendas, prepare and distribute approved meeting minutes, and draft initial and/or final correspondence for Congressional inquiries, etc. This position also serves as a Contracting Officer's Representative (COR) for multiple complex contracts and is responsible for developing the acquisition documents to follow-up throughout contract close-out. Finally, the incumbent will be responsible for being the direct supervisor of pharmacy administrative support staff. This position reports directly to the Chief of Pharmacy and provides additional support and assistance to the Associate Chiefs of Pharmacy. Work Schedule: Monday - Friday, 7:30am - 4:00pm, Tour of duty is subject to change based on agency need Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Pharmacy Service)/PD113200 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/15/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: serving as a human resources representative, interpreting administrative policies, developing and implementing policies, defining administrative requirements, coordinating supply administration, surveying and analyzing space utilization, managing clinic grids, managing budget formulation and execution, monitoring balances, reviewing financial reports, developing contracts, preparing procurement requests, evaluating proposals to work, and preparing administrative reports. Preferred Experience: Experience utilizing administrative and management skills to lead a large department and experience being a Contracting Officer's Representative (COR) in the federal government for multiple and complex contracts from developing the acquisition documents to follow-up through contract close-out. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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