Supervisory Medical Support Assistant
What you'd do
The Supervisory Medical Support Assistant (MSA) serves in the Lexington VA Health Care System Daytime Clinical Call Center. Incumbent will oversee the operations of the Daytime Clinical Call Center staff on a day-to-day basis, providing guidance and direction to staff members and providing direct care through the answering of calls from our Veterans as well as supervisory responsibilities. This position is located at the Sousley Campus of the Lexington VA Health Care System.
Major duties
The Supervisory Medical Support Assistant (MSA) will plan and direct programs under the supervision and direction of the Nurse Manager for Connected Care. The Supervisory MSA has full responsibility for supervising the subordinate Team Lead, and Medical Support Assistants, known as the Daytime Clinical Call Center Staff. Assignments at this level include but are not limited to: Assigning and evaluating the work of subordinate staff Resolving complex problems to ensure patient services are met Evaluating new products, equipment and systems to make recommendations for improved operations. Identifies education or training needs Makes recommendations on the hiring of new staff, evaluation of staff performance, proposing and issuing disciplinary actions, when necessary, certification of time, attendance and payroll Staff schedules Oversees and manages the yearly annual leave sign-up process Full administrative and professional responsibility for staffing levels and the development of performance standards Responsible for extracting and analyzing data to provide reports in support of performance measures to Senior Management. Manage fiscal matters, forecast resource and equipment needs, and identify budget needs. Work Schedule: Monday - Friday, 8:00am - 4:30pm or 7:30am - 4:00pm. Tours will be assigned upon selection and are subject to change based on the needs of the service. Telework: Not Available Virtual: This is not a virtual position. Functional Statement #: 31103F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: Citizenship. Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a). Experience. None. Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education. Licensure/Certification/Registration. None. Foreign Education. To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials. Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements. English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f). May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: In addition to the basic requirements above, candidates must have One year of experience equivalent to the GS-7 grade level. Examples of credible experience at this level include, but are not limited to: ensuring accurate and timely scheduling of appointments; providing guidance to staff members, to include changes in policies and procedures; creating and maintaining employee work schedules; and acting as a liaison among Advanced MSA staff, patients, and other interdisciplinary staff to resolve day-to-day conflicts. AND In addition to the experience or education above, the candidate must demonstrate the following KSAs: Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and empowering the team to collaborate and resolve problems within a complex systems environment. Ability to provide the full range of administrative and supervisory duties to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements. Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations. Ability to provide briefings, orientations, staff development, and training in a patient support setting. Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs. Note: You must provide detailed information of your experience performed. Information such as "I was a Medical Support Assistant" is insufficient to determine your qualifications. Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. Preferred Experience: Previous VA call center and leadership experience preferred. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-08. The actual grade at which an applicant may be selected for this vacancy is GS-08. Physical Requirements: Typically, the Medical Support Assistant must be able to operate a computer terminal and be able to manage multiple activities at one time. Work is generally sedentary; however, there may be some walking, standing, bending, and carrying of light items. Work Environment: The work may be stressful due to the accelerated pace for several hours at a time during peak clinic hours or on days that have a large volume of clinic activity. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
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