Secretary (OA)
What you'd do
The incumbent provides administrative and personal assistance to the Associate Chief of Staff (ACOS) for Primary Care (PC) at the El Paso VA Health Care System (EPVAHCS). The incumbent will be responsible for a large variety of administrative duties relevant to the functioning of sections and programs of the Primary Care Service line.
Major duties
Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments. Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly; and follows up on action items to ensure timely response. Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties. Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department. Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas. May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer. Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder. Work Schedule: Monday - Friday; 7:30am - 3:15pm Telework: Ad-hoc. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Secretary (OA)/PD005220 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/21/2026 You may qualify based on your experience and/or education as described below: GS-5 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include: receiving visitors and telephone calls to the office; scheduling appointments; coordinating meetings and conferences; preparing correspondence, reports, memoranda, minutes, and other forms of written communication; preparing travel arrangements; timekeeping; and maintaining files. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. (Transcripts Required) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 60 semester hours (i.e., beyond the second year) to be creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (Transcripts Required TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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