File Clerk (OA)
What you'd do
This position works as a File/Scanning Clerk in the Health Information Management Section (HIMS) of the Health Administration Service (HAS) at the Micheal E. DeBakey VA Medical Center (MEDVAMC), Houston, TX. Performs duties related to the collecting, preparing, scanning, indexing, and quality review of paper health and administrative documents that are to be included in the patient's permanent medical record and/or administrative file.
Major duties
The primary duties of this position are to maintain accessible records and provide efficient service for direct and indirect patient care by managing the receipt, scanning, and indexing of health documents in a timely and accurate manner. Major duties and responsibilities include: Maintains accessible records and provides efficient service for direct and indirect patient care. Manages the receipt, scanning, and indexing of health documents in a timely and accurate manner. Analyzes validity and process efficiently all documents received. Responds properly when documents do not meet established guidelines for inclusion in the electronic medical record. Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. Scans various health information documents into VistA Imaging. Assures that scanned documents are associated to the correct patient and note in the Computerized Patient Record System (CPRS). Follow scanning procedures established by the Medical Records Committee and the Chief, HIM. Confirms record integrity and review the image quality in the VistA Imaging display. Ensures regular quality checks are carried out according to prescribed timeframes and criteria. Notifies the Supervisor when images are scanned into the wrong patient's record, are indexed incorrectly, or are corrupted. Reviews documents for appropriate scanning criteria and ensure that all necessary health/administrative information meeting the criteria is integrated into CPRS. Work Schedule: Monday - Friday, 7:00am-3:30pm; subject to change based on the needs of the facility. Virtual: This is not a virtual position. Position Description/PD#: File Clerk (OA)/PD03690-A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/24/2026. Time-In-Grade Requirement: Advancement to positions up to GS-5. Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. You may qualify based on your experience and/or education as described below: General Experience: You must have one year of generalized experience equivalent to at least the next lower grade GS-03 in the normal line of progression for the occupation in the organization. Examples of generalized experience would typically include, but are not limited to: Experience communicating orally and in writing with individuals from varied backgrounds; experience in operating various types of office automation equipment and software; experience operating a personal computer or computer terminal using a standard typewriter style keyboard with additional function keys to produce work accurately; experience with content and format of medical and administrative records to assure the documents are indexed to the correct document title and system of records; experience with delivery and retrieval of electronic and paper documents upon request. This experience must be supported by your resume to be creditable. OR Education: Successfully completed 2 years above high school in any field for which high school graduation is the prerequisite. This education must have been obtained in an accredited business or technical school, junior college, college or university for which high school graduation or the equivalent is normal prerequisite. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR Combination: I possess an equivalent combination of successfully completed post-high school education and generalized experience as described above, which meet the total experience requirements for this grade level. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. Experience must be clearly indicated in your resume. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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