Administrative Officer
What you'd do
The Administrative Officer functions as the Business Manager in the Medical Service at the Huntington VAMC. They are directly accountable to the Medical Service Chief and has responsibility for the day-to-day administrative operations and budgetary activities related to the assigned Service. They provide administrative direction for all administrative areas including program management, compliance, space allocation management, and overall operations of Medical Service.
Major duties
The Administrative Officer coordinates the administrative functions of the Specialty Care - Medical Service and gives administrative and managerial support to all professional programs under the supervision of the Chief of Specialty Care - Medical Service in execution of assigned tasks. Major Duties include, but are not limited to: Assists clinical services and communicates at multiple levels on behalf of the Chief of Specialty Care - Medical Service and clinical and administrative programs. Assures the professional and management programs are integrated to provide optimized patient care, and the most effective utilization of resources. Oversight for medical contracts, memorandums of agreement, and fee-basis agreements. May be involved in negotiating and coordinating with the facility Contracting Officer. Independently works with the services on their administrative and operational issues, providing guidance based on VA directives and regulations, VAMC policies, and good management principles. Provides technical and administrative support to all other administrative personnel in the service line including support of resident trainees and students, and oversight related to onboarding and processing of trainees. Evaluates the work performance of staff members and provides recommendations to service chief on awards to enhance effective performance or to take action to deal with inadequate performance, through counseling, training, coaching and other means. Analysis of service, workload, staffing levels, cost-effectiveness, and helping to formulate professional and allied health policies and programs. In terms of finance, personnel, equipment, space and supplies, the incumbent is directly involved in all professional areas of the medical center affecting the basic station mission. Responsible for developing, evaluating, and adjusting organization structure for and management systems to accomplish the overall Service mission. Compiles final reports of evaluation efforts. Notes discrepancies and the planned initiatives for effecting remedial actions. All other duties as assigned, pertaining to this occupation, to meet the needs of the Agency, Department, Facility, and/or Service. Work Schedule: Full-Time, Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework ad-hoc Telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD2603400 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/27/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); accurately preparing timecards for submission and processing; managing and balancing financial aspects of general fund control points and purchase procedures; and performing various human resources/personnel management duties related to recruitment, disciplinary actions, and/or awards. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for the GS-11 grade level you must have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify for positions at this grade. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Preferred Experience: Experience in administrative/healthcare management. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Before you apply
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