Management & Program Analyst
What you'd do
This position is within the FAA, Aviation Safety (AVS), Office of Aerospace Medicine (AAM), Program Management Staff (AAM-006), at the Civil Aerospace Medical Institute (CAMI). The Office of Aerospace Medicine (AAM) develops and manages medical programs in support of Aviation Safety.
Major duties
Serves as a Management and Program Analyst and performs multiple, varying, and complex assignments under the minimal direction of a manager, project/program manager, or more experienced professional. Provides contracting officer representative duties across the Civil Aerospace Medical Institute (CAMI). Applies experience and comprehensive knowledge applicable to his/her discipline to plan and conduct functional activities for projects/ programs. Assignments frequently require knowledge and experience working across functional and/or organizational lines. Typical assignments include providing guidance to less-experienced professionals; leading procurement initiatives and works with the contracting officer to facilitate pre-solicitation contract activities; preparing and reviewing contractual documents; leading small project/ program teams; designing and recommending solutions to complex problems; and developing and recommending improvements to systems and/or processes to improve operational efficiency. Provides CAMI oversight for all Contracting Officer Representatives (CORs) across CAMI. Serves as a primary COR for select contracts and, at times, alternate COR for contracts spread across CAMI. Sets work priorities and prepares documentation for project completion within established time. Identifies, plans, and organizes available resources to accomplish projects/programs/activities; oversees the development of Procurement Requests (PRs), including statements of works, justifications and proposals necessary to develop new acquisition requirements. ls a Contracting Officer Representative (COR) Level 2, providing guidance and support for contract surveillance, acceptance/rejection of contract materials, equipment, and/or services. Serves the acquisition lead for all recurring and routine acquisitions, such as maintenance contracts and other annual acquisition activities. Provides guidance to CAMI leadership, CAMI CORs and budget officers regarding acquisition activity and status. Coordinates with program staff, budget, and CAMI division representatives in creating purchase requisitions. Reviews procurement documents related to the creation of a contract, extension, modification, or close-out. Reconciles contracts with budgetary and financial data to ensure accurate status of each contract. Processes contract closing actions for contracts administered. Collects and records purchasing data/information; and assists in problem-solving for mismatched data between the accounting system (Delphi) and the procurement system (Prism). Prepares contract documents for processing; maintains contracting files; and tracks services supplies and equipment purchases through the use of automated procurement systems. Examines contract files to gather and summarize relevant information to track and provide procurement award and contract status. Coordinates with the CAMI budget officers through oversight of document management for assigned contracts and projects by following an organized means to capture and maintain easily available, version controlled official documents. Contacts are internal and external. Internal contacts include level 1 CORs, CAMI Managers, Office of Aerospace Medicine Program Support Staff, the Federal Air Surgeon, and may include budget offices within AVS and the AQS Financial Manager. External contacts include other Lines of Business and other FAA support organizations to include Acquisitions, Human Resources, Security, Office of Facilities and Office of Accounting. May work with National Science Foundation and other entities for grants implementation, maintenance, and grants closure. Coordinates with the CAMI Financial Analyst and the Budget Analysts regarding credit card transactions issues from a coordinated acquisition-budget standpoint. ls a proficient PRISM user and provides training, when requested to designate Prism users.
What you need to qualify
TO QUALIFY AT THE FV-I (FG/GS 13) LEVEL, you must demonstrate in your application you possess one (1) year of Specialized Experience equivalent to FV-H (FG/GS 12) level. Specialized Experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. SPECIALIZED EXPERIENCE includes: administering and/or overseeing acquisition programs for multiple contracts analyzing or evaluating program activity and documenting processes and procedures making recommendations for process improvements Applicants should provide examples of Specialized Experience in their Work History. Qualifications must be met by the closing date of the vacancy announcement. AND QUALITY RANKING FACTOR (QRF): Well qualified candidates will possess demonstrated experience in the following: Experience as a COR level 2.
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