Administrative Officer
What you'd do
This position is located at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Miami VA Medical Center, in the Nutrition and Food Service (N&FS). The primary purpose is to serve as the Administrative Officer and is responsible for the administrative programs of the service.
Major duties
Major duties and responsibilities include but are not limited to: Designs and implements policies and procedures to improve operations, increase efficiency, eliminate problems and support practices directly related to administrative management. Updates various databases and shared computer drives and serves as the Records Control Officer (or similar) for the service or department. Assists with maintaining current documents necessary to meet external and/or internal review requirements. Assists in preparing a department or organization for visits from external and internal review committees such as The Joint Commission, Office of Inspector General (OIG), Long Term Care Surveyors, Commission on Accreditation of Rehabilitation Facilities (CARF), etc. Assists in the initiation and preparation of procurements to secure adequate resources to facilitate operations. Assists in the preparation and review of purchase orders for supplies and non-expendable property, such as equipment. Attends budget calls/meetings, reviews budget guidelines and instructions, and briefs managers of schedules and data requirements. Participates in regular meetings, takes meeting minutes, and attends various council/committee meetings or workgroups on behalf of the Department/Service Chief. Distributes and controls mail, refers phone calls and visitors, and provides information which might require research, tact, and diplomacy. Addresses administrative management issues, resolves problems and provides recommendations for correcting or improving processes and programs. Prepares and submits requests for recruitment, promotion, reassignment, disciplinary actions etc. and keeps an audit trail for requested actions to ensure requested actions are accomplished in a timely manner. Provides advice and assistance to managers and staff concerning agency personnel processes and procedures, to include keeping management advised on personnel allocations, vacant positions and status of recruitments. Performs full range of human resource requirements, incentive awards program, organizational structure and serves as a liaison concerning personnel-related matters, processes and procedures. Reviews award recommendations for proper justification, accompanying documents, availability of funds and signatures. Preferred Experience: Minimum of one year of experience managing budget and financial tracking of expenses, filing, database and records management, coordination of activities and communication that supports department operations, coordination and tracking of human resource actions, procurement and contracting, statistical and other administrative functions. Work Schedule: Monday - Friday 7:30am - 4:00pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD99929A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/30/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); Accurately preparing timecards for submission and processing; Managing and balancing financial aspects of general fund control points and purchase procedures; Performing various human resources/personnel management duties related to recruitment, disciplinary actions, and/or awards. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent graduate degree, or two full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate-level education (beyond the first year). NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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