Special Events Coordinator
What you'd do
The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today. Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.
Major duties
Facilities Management (AFM) is responsible for managing the East and West building and the Sculpture Garden of the National Gallery of Art (the Gallery) on the National Mall. These facilities are considered national historic landmarks. Facilities Management (AFM) is responsible for managing these buildings and the land on which they sit. This Facilities Services (AFM-FS) position coordinates events held on and near Gallery property. Duties for this position include. Working a highly varied schedule, involving early mornings, late nights and occasional long days. Developing estimates of manpower required to set-up and break down special events, distinguishing between regular hours and overtime. During lull periods, organizes and leads teams to clean up mechanical equipment rooms and storage areas. Helping in the setup and breakdown of tables, chairs and movable partitions. Working closely with the Special Events Office (DD-SE) and all other departments to ensure that the Gallery is properly arranged for special events. Participating in special events by dressing for the occasion in formal attire or business wear and is present to help resolve any problems that arise. Conducting special event walkthrough inspections to ensure efficient conduct of the event. Overseeing the Gallery's campus-wide events calendar, ensuring strategic alignment of scheduled activities and timely submission of event requests, while maintaining flexibility to accommodate high-priority, last-minute additions. Serving as the primary liaison and strategic communication point between AFM-FS and DD-SE leadership and external stakeholders to ensure accurate information flow, alignment of expectations and successful execution of high-visibility events. Serving as a contracting officer's representative (COR). Providing oversight of contractors, contract performance and approval of progress payments. Reviewing and providing recommendations for contractor schedules and problems that have arisen.
What you need to qualify
Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-12 level in the Federal service or private sector: experience in overseeing the planning, organizing, staffing, directing and management of special event activities; experience preparing lists of staff assignments and monitoring the activities of full-time equivalent and contract workforce; and experience coordinating with outside contractors by providing detailed advance information. OPM Qualifications Standard: Individual Occupational Requirements: Miscellaneous Administration and Program Series 0301 Associated Group standard: Group Coverage Qualification Standard for Administrative and Management Positions Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-12 level is required to meet the time-in-grade requirements for the GS-13 level. You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.
Before you apply
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