Secretary
What you'd do
This position deals with the provisions of supplemental services through volunteers and service organizations and through programs directly benefiting the Veteran patient.
Major duties
Assists with reviewing and interpreting directives and regulations. Assist with internal policies, procedures, and work methods affecting administrative management operations and ensure compliance. Review correspondence prior to signature of the Director before being forwarded outside the organization. Disposition of obsolete material; maintain reports, a diary on service circular expirations and coordinate with Veteran Experience Coordinator on updating and making revisions to these circulars. Arrange meetings, seminars, or conferences, including reserving meeting rooms, notifying participants. Interpret and utilize VISTA and other computer programs such as Microsoft Word, Microsoft Outlook, Microsoft Publisher, Purchase Card credit entries, and staff time card data entry. Receive telephone and personal calls: handle routine matters not requiring technical knowledge and refer technical matters to the person having responsibility for such. Serve as primary focal point for the organization. Takes notes from VEC for numerous letters, memoranda, reports, etc. takes minutes for various meetings and conferences. Edits correspondence, types correspondence, reports, bulletins for staff members transcribing from either own notes or handwritten drafts. Fully cognizant of VA procedures for preparation and clearance of correspondence and action documents; advises other within the service of such procedures to ensure accuracy and compliance with policies and regulations. Promote positive relations between VA staff and the complement of voluntary workers. Informed of rules, policy changes, as well as initiate needed record keeping as required for reports and evaluations. Keep calendar of the supervisor to setup interviews, speeches, tours, meetings and other community commitments. Work Schedule: Monday-Friday 8:00am - 4:30pm, subject to change based on the needs of the facility. Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD072980 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: For a GS- 05 position Candidates may be advanced without time restriction to position is up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience using the VISTA Computer Program System to interpret and utilize VISTA and other computer programs. Interpersonal relation practices to promote positive relations between VA staff and voluntary workers. Schedules to keep calendar of the supervisor to setup interviews, speeches, tours, meetings, and other community commitments. Written communication to prepare correspondence, information papers, reports, memorandums and other documents ensuring proper grammar, spelling, format, and attachments. Oral communication to complete everyday secretarial duties i.e., answering phone calls, teams calls and messages, and emails. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four years of successfully completed education above the high school level (transcripts required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an Combination of specialized experience as described above and education in excess of the first 60 semester hours (i.e., beyond the second year) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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