School Information Assistant (Office Automation)
What you'd do
About the Position: Guam is a U.S. island territory in Micronesia, in the Western Pacific. It's distinguished by tropical beaches, Chamorro villages and ancient latte-stone pillars. Federal employees in Guam may be entitled to receive a 11.88% Cost of Living Allowance (COLA) and a 20% Post Differential Allowance in addition to the base salary. (Rate is subject to change) The Department of Defense Education Activity (DoDEA) is transitioning to the Department of War Education Activity (DoWEA).
Major duties
Perform a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, tuition status, and other related processes. Enter, retrieve, and/or manipulate data in the student information management system. Assemble and distribute to families student registration packets including a student schedule and hand book, regulations, a health record form, and other forms that might be required. Responsible for completing new student registration. Enter grades, attendance, tuition, and transfer information to update students' data files. Work in coordination with the administration to construct in the student information management system a viable school master schedule for teachers. Implement data collection techniques for collecting and electronically transferring student grades. Prepare reports for school administration and other personnel from the student information management system database and disseminated to the correct personnel in a timely manner. Prepare a variety of letters, messages, memoranda, reports, charts, school bulletins, and other correspondence using typing and automated word processing equipment and other various software programs.
What you need to qualify
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee Current Department of War (DoW) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Non-Department of War (DoW) Transfer Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoW Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience for GS-05: One year of specialized experience which includes utilizing automated systems for data entry and/or data retrieval; prepare correspondence and maintain files. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or University. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Specialized Experience for GS-06: One year of specialized experience which includes utilizing automated systems for data entry and/or data retrieval; preparing correspondence, maintaining files such as student registration and/or attendance tracking or tuition status and preparing and/or retrieving reports. Typing Requirement: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test be administered to verify meeting the typing requirements for this position. Applicants determined to not meet the typing proficiency will be considered ineligible and will not receive consideration for this position. GS-06: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). GS-05: Applicants who have held a General Schedule (GS) positions within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks. You may claim Military Spouse preference. Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level. You may claim Priority Placement Program (PPP) preference. DoD Priority Placement Program (PPP) applicants will receive preference consideration at the full-performance grade level only.
Before you apply
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