Administrative Officer (Pharmacy Service)
What you'd do
The position is located at Department of Veterans Affairs, Veterans Health Administration, Mid- Atlantic Health Care Network (VISN 6), Central Virginia VA Healthcare System, Fredericksburg Health Care Center (FXHCC), Pharmacy section Fredericksburg, Virginia. The Administrative Officer in the Pharmacy section within the Fredericksburg Health Care Center participates with the Section Chief of Pharmacy and Management team in the overall decision-making, policy development and resource planning.
Major duties
MAJOR DUTIES & RESPONSIBILITIES TO INCLUDE BUT NOT LIMITED TO: Administrative Management Responsible for the coordination of Pharmacy Section Performance Improvement Program including the requirements of VHA, VISN, CAP, Joint Commission, OIG, and FDA requirements as they relate to Pharmacy Section programs and provides input for a broad data base for management decisions. Provides information and participates in Annual Management and Budget Reviews, Management Briefings, and Personnel Management Reviews for functional team, External Review responses, and other reviews as required. Assists in the development of long- and short-term internal FXHCC policies, goals, and objectives. Provides support and workload data for Pharmacy Section to assist the Chief and Associate Chief of FXHCC Pharmacy with resource allocation, team productivity and efficiencies, and budgetary information for informed decision-making. Personnel Management Assures that annual performance appraisals for all functional team employees, including ongoing professional evaluations, are completed in accordance with current regulations and established time frames. Participates in settling grievances, acts as liaison between FXHCC Pharmacy section employees, supervisors, and physicians and recommends action to be taken. Works in conjunction with the FXHCC Pharmacy Section team and section supervisors to solve employee problems. Assists Knowledge of Union/Management Agreement is sufficient for incumbent to advise Section Chief of FXHCC Pharmacy on employee relations. Fiscal Management Analyzes expenditures and adequacy of funding and communicates need for additional funding or other changes in funding levels or requirements to Human Resources through the Section Chief of Pharmacy. Coordinates development of documentation when requesting additional resources. Serves as Pharmacy Section COR (Contracting Officer's Representative) Is designated by the Associate Chief of FXHCC Pharmacy as the responsible official for all property assigned to Pharmacy Section and assures that all necessary equipment is included in the preventive maintenance program. Conducts inventory of Non-Expendable Equipment. Assembles and analyzes equipment needs, after coordination with FXHCC program coordinators prioritizes equipment needs. Serves as liaison between FXHCC Facilities Management and Pharmacy Section for all equipment orders, deliveries and problems that may arise. Conducts analysis of space requirements for the Pharmacy Section in coordination with section supervisors. Prepares requests and justification of space requests for management review. Requests include telephone, additional equipment, furnishings, and fixture requirements. Service Operations When appropriate, arranges for presentation by FXHCC interdisciplinary staff members at important administrative meetings, workgroups, and functions by determining nature and scope of events versus functional team needs. Works closely with the Patient Advocates and the Section Chief of Pharmacy to resolve patient complaints and enhance public relations activities. This includes investigation, correspondence preparation, and corrective action follow-up. Incumbent conducts unique, and internal, patient satisfaction surveys and analyzes data for process improvement initiatives. Provides administrative coordination, in conjunction with FXHCC clerical staff, for all Pharmacy Section travel by maintaining voucher files, analyzing, and reviewing prior to submission to the Education Committee. Advises Section Chief of Pharmacy and ACOS/Education on status upon request. Contributes to overall FXHCC management by participating as team member with other staff/line officials on special task forces, conducting special studies, and providing leadership in national and local fund drives, such as the Combined Federal Campaign. Work Schedule: 7:30am-4:00pm, Monday-Friday. Telework: Ad-Hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Pharmacy Service)/PD015450 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/03/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of VACO/VISN metrics and accrediting bodies, policy, procedures, and regulations, of The Joint Commission standards, Knowledge of Human Resources Management regulations specifically but not limited to recruitment, performance management, position management, incentive awards, leave administration, workload distribution, Knowledge and skill in the use of word processing, data base and spreadsheet programs to use computers and software to support the conducting of management studies, production of data, maintaining information in a specific manner. Extensive experience with Microsoft, Excel and PowerPoint and an ability to use these programs to support the duties and responsibilities required for this position, OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent degree or successful completion of two full years of progressively higher level of graduate education leading to a master's degree or completion of a L.L. B. or J.D. that is related to the position being filled. (Transcripts Required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a masters degree.. You will be rated on the following Competencies for this position: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Preferred experience: MSHA degree, VA contracting experience, Bookability/productivity measures experience and HR processes Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. The work requires walking, standing, bending, and carrying light items such as books, papers, and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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