ADMINISTRATIVE SPECIALIST (PROTOCOL SPECIALIST)
What you'd do
This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.
Major duties
You will serve as the principal authority and event architect for the NAVWAR HQ, responsible for designing, coordinating, and executing all high-visibility domestic and foreign Distinguished Visitor (DV) visits. You will ensure all DV visits, briefs, and command events align precisely with the Commander's strategic engagement objectives and leadership intent, the incumbent directs cross-functional planning teams across various NAVWAR codes. You will exercise independent authority to resolve complex logistical, security, and scheduling conflicts, coordinating directly with external commands, the Office of the Chief of Naval Operations (OPNAV), embassy staffs, and internal facilities. You will manage large-scale venue logistics, physical staging, visual assets, speaker scripting, and real-time audience-response systems. You will maintain operational readiness by managing the command's executive engagement calendars to strategically synchronize high-level visits and events, ensuring all physical venues, technical staging gear, and security clearances are coordinated. You will perform rigorous financial analyses of all incoming ORF requests from NAVWAR codes and subordinate commands, rendering authoritative determinations regarding the statutory ratios of authorized foreign and domestic guests. You will act as a trusted intermediary; the incumbent ensures that all communications with legislative stakeholders are legally sound, strategically aligned with Department of the Navy priorities, and delivered within tight congressional deadlines. You will assist with managing urgent, high-priority action items and taskers, exercising exceptional diplomatic tact and organizational acumen to resolve complex schedule conflicts and prioritize competing command demands.
What you need to qualify
Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-11 grade level or pay band DP-02 in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Coordinating visit programs with offices; escorting senior visitors, scheduling meetings/briefings and meeting locations; arranging site access and parking; providing final visit agendas, bios, and prep materials to leaders. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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