Supervisory Med Admin Spec
What you'd do
The Ralph H. Johnson VA Medical Center in Charleston, South Carolina is recruiting for a Supervisory Medical Administration Specialist located in Nursing Services
Major duties
The Supervisory Medical Administration Specialist will supervise all current and future administrative staff assigned to the Charleston Specialty Clinic. Major duties include: Collecting, aggregating and analyzing clinic program data. Participates in quality assurance reviews, conducts process improvement initiatives, monitors compliance with patient safety standards, and conducts regular audits of consult management and scheduling practices to ensure accuracy and efficiency. In-depth knowledge of VA scheduling procedures, community care regulations, consult management, and patient flow optimization Assigns daily tasks, monitors performance, conducts formal appraisals, and approves leave requests while maintaining adequate staffing levels Managing all aspects of clinic scheduling compliance with VHA scheduling directives. Identifies training needs, provides coaching and mentorship, develops tailored training programs, and administers disciplinary actions in accordance with VA policies when necessary. Performs labor mapping reviews and all other processes for the use and analysis of VA Managerial Cost Accounting (MCA) data. Monitoring active and pending consults, managing workloads to meet service delivery timelines, and ensuring all consult-related documentation complies with VHA policies. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:00am-3:30pm Compressed/Flexible: NOT APPLICABLE Telework: This position may be authorized for telework. Telework may be authorized for Ad-Hoc Virtual: This is not a virtual position. Position Description/PD#: Supervisory Med Admin Spec/PD07578A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI):Not authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/03/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-7) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Establishing criteria to measure and/or predict the fulfillment of administrative goals and objectives Developing administrative guidelines for application throughout the office Providing supervision to employees in establishing and implementing overall administrative policies and priorities Analyzing data to prepare findings and make recommendations to improve administrative processes and procedures including but not limited to scheduling compliance Tracking progress and ensure deadlines are met for management Making recommendations on administrative issues such as space, personnel, and equipment; coordinate administrative functions concerning the Medical Center, such as providing guidance for clinical station administrative matters, or serving as a liaison officer for administrative matters OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL. B. or J.D., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one year of graduate level education. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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