Medical Records Administrator (Assistant Chief of Health Information Management)
What you'd do
PLEASE READ THE COMPLETE ANNOUNCEMENT TO ENSURE YOU UNDERSTAND THE QUALIFICATION REQUIREMENTS AND SUBMIT A COMPLETE APPLICATION PACKET. This position is located in the Health Information Management (HIM) Section of Medical Administration Service at the Miami VA Healthcare System. Medical Records Administrators perform or supervise work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.
Major duties
The Assistant Chief of HIM is responsible for the supervision of HIM functions and is a full assistant to the Chief of Health Information Management (CHIM).. Incumbent is charged with assisting in full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to coding, health record documentation analysis, transcription/speech recognition, release of information, file room/scanning programs, and health information exchange. Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination and technical assistance in the planning, development and maintenance of an effective, comprehensive and integrated HIM Program. The incumbent assists the CHIM in the planning, directing, policy making, organizing and controlling the activities of this department and serves as Acting CHIM in the absence of the CHIM. Duties and responsibilities include, but are not limited to: Establishing policies, responsibilities, and requirements for HIM related matters, such as health record documentation, coding and clinical documentation improvement, records management, release of information, file room/scanning, transcription and medical speech recognition, as well as the overall management of health information and Veterans' health records. Identifying and setting short-range and long-range goals, program objectives, and tasks to meet the mission and vision of the medical center. Monitoring and manages HIM workflow to ensure the program objectives are met. Assisting with planning, developing, directing, and evaluating health information and other functions. Overseeing implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies. Ensuring the facility is in compliance with applicable standards by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. Establishing, implementing, and monitoring HIM performance through metrics, productivity measures, benchmarking, and other applicable tools. Ensuring quality and efficiency for all areas and processes of the HIM department. Work Schedule: Monday - Friday, 8:00 am - 4:30 pm Telework: Not Available Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
Applicants pending the completion of educational, or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. BASIC REQUIREMENTS: All applicants must meet the following basic qualifications. Citizenship. Candidates must be a citizen of the United States. English Language Proficiency. MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f). Education or Experience: Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems [demonstrating a knowledge of medical terminology,] medical records [procedures, medical coding, or medical, administrative, and legal requirements of health care delivery] systems - OR - , Education. Successful completion of a bachelor's degree or higher from an accredited college or university [recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology - OR -, Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. (For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.) Health Information Management (HIM) Certification. Higher-level health information management certification is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must represent a comprehensive competency in the occupation. Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the above certifying body; however, current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). Physical Requirements. See VA Directive and Handbook 5019. GRADE REQUIREMENTS: In addition to the basic requirements for employment, the following criteria must be to qualify for a specific grade level Experience. One year of creditable experience equivalent to the next lower grade level that demonstrates all the KSAs described at that level, which are: Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management; Ability to advise management and staff at various levels regarding health record documentation requirements and health information management practices based on current industry standards, policies, statutes, laws, and regulations; Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures; Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies as they apply to health information management; Ability to plan, justify, develop, evaluate, assess, monitor and/or advise on current HIM processes and recommend changes in policies or procedures; Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment); Ability to provide the full range of supervisory duties, to include assignment of work, completing performance evaluations, selection of staff, and recommendation for awards, advancements, and disciplinary actions, when appropriate. AND Demonstrated Knowledge, Skills, and Abilities i. Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management. ii. Ability to advise management and staff on a wide range of health information [management practices] based on current industry]standards, [policies, statutes, laws, and regulations]. iii. Ability to plan, justify, develop, evaluate, assess, monitor, and/or advise on current health information management processes, and recommend changes in policies or procedures. iv. Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines, and accrediting bodies as they apply to health information management. v. Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment). vi. Ability to provide the full range of supervisory duties to include assignment of work, completing performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions. References: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
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