Records & Information Management Specialist
What you'd do
The incumbent serves as a Records and Information Management (RIM) Specialist within WHS/ESD/R&DD. The division is responsible for developing and implementing policies that govern Records Management, FOIA, and Prepublication and Security Review services for the Immediate Offices of the Secretary and Deputy Secretary of War, OSW Components, Defense Agencies, and DoW Field Activities.
Major duties
Incumbent typical work assignments may include the following: Develops long-range objectives, policies, and feasibility studies to direct and manage the organization's Records and Information Management (RIM) program across the entire records lifecycle (creation, maintenance, safeguarding, and final disposition). Supports comprehensive reviews, risk assessments, and compliance evaluations of manual and automated recordkeeping systems to ensure adherence to Federal statutes and departmental policies. Leads initiatives to modernize records management functions, collaborating directly with IT, CDAO, and CIO offices to manage the transition from paper to electronic records and implement compliant electronic recordkeeping applications. Utilizes records management systems to collect data, analyze metrics, and produce complex analytical reports, presenting authoritative recommendations to leadership to improve operational efficiency. Serve as a RIM subject matter authority, when tasked represent the OSW RIM Program on records issues, providing expert guidance to records liaisons, and developing and conducting records management training across the organization.
What you need to qualify
In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-13 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates experience: Leading information governance structures and system migration to ensure compliance with legal, regulatory, and security requirements; and Serving as a senior records manager, records policy lead, or information governance officer, responsible for developing, evaluating and implementing national or agency-wide Records and Information (RIM) policies; and Designing and leading formal records management compliance evaluations, audits, or Staff Assistance Visits (SAVs) across multiple organizational offices to assess program maturity and audit readiness. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave. DOD PPP candidates using Application-Based Procedures: Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist (DD-3145-4) dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician preference. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference. All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume.
Before you apply
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