Program Support Assistant (OA)
What you'd do
This position is administratively located within the Fiscal Service and is under the supervision of the Assistant Fiscal Officer. The primary function of this position is to assist the fiscal office by providing clerical support to the Chief Financial Officer, Assistant Fiscal Officer, and accounting and budget supervisory staff.
Major duties
Performs work involving the collection, compilation, and tracking of data and statistical information in support of Fiscal Service. Prepares, executes, and tracks program specific information, such as FOIA requests, congressional inquiries, grants, cooperative agreements, etc. Uses software applications to gather information in order to prepare or assist in preparation of reports. Tracks leave usage, training requirements, security training and professional certifications for all Fiscal employees, notifying the Chief of Fiscal of deficiencies or when requirements are due to expire. Tracks education requests, controlled correspondence, authorized absence and travel requests on an Excel database. Provides weekly reports to the Chief of Fiscal Service. Responsible for managing recurring budgetary reports and meetings throughout the hospital involving all senior staff in all services. Develops and maintains databases and spreadsheets, designs tables, graphs, and charts, and utilizes advanced functions of computer systems to accomplish tracking duties. Reviews and creates reports from raw data for presentations to senior hospital managers. Researches Fiscal Service files and databases, publications, financial reports, regulations, and related source materials to extract, summarize, and compile information needed to support audits, reconciliations, policy updates, prepare and maintain reference documents and other program activities and technical processes. Supports required Fiscal Service staff training by assisting with the development, acquisition, and scheduling of training materials such as electronic modules, reference guides, and program reports. Monitors all aspects of the operating programs, training programs and Key Performance Indicators (KPIs) and makes recommendations to department leadership to improve or modify methods for achieving goals and intended outcomes. Work Schedule: M-F 0800AM-16:30PM Telework: ADHOC only Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD03809A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/07/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performs work involving the collection, compilation, and tracking of data and statistical information, Researches files and databases, publications, financial reports, regulations, and related source materials to extract, summarize, and compile information needed to support audits, reconciliations, policy updates, prepare and maintain reference documents and other program activities and technical processes. Provides a wide variety of general office support services such as answering the telephone, referring visitors, or providing information about the office, its functions and standard operating procedures, as well as similar information. Composes and reviews correspondence for accuracy and completeness, prepares public presentation outlines, develops standard or form letters and replies to inquiries. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
Don't miss the next one.
Get an email the moment a similar federal job opens — postings can close in as little as 5 days.