Supervisory Executive Administrative Specialist
What you'd do
This position serves as the Director of the Administrative Division in the Immediate Office of the Chief Human Capital Officer leading multiple administrative and business functions for the office including but not limited to executive support, correspondence, resource management, personnel security and continuity of operations and guiding administrative processes and procedures.
Major duties
The Department of Energy's mission is to ensure America's security and prosperity by addressing its energy, environmental and nuclear challenges through transformative science and technology solutions. The Office of the Chief Human Capital Officer office works to provides expert guidance to Chief Human Capital Officer (CHCO) and Deputy Chief Human Capital Officer (DCHCO), and senior HC staff informed of critical developments; and administers expert advice on the administrative aspects of various problems or situations that may arise. We are truly honored that DOE has been named America's #1 Best Employer for Veterans in 2023 by Forbes-not only among Government agencies, but among employers across the U.S. We are so proud of this ranking which reflects our commitment to the employment of veterans. As so many veterans at DOE renew their service to our Nation, we are deeply committed to their success and advancement. Veterans shape the future of energy As a Supervisory Executive Administrative Specialist, you will: Serve as the principal advisor to the Chief Operating Officer, delivering expert administrative, procedural, and strategic guidance on critical, sensitive, and confidential organizational matters. Direct, plan, and assign work to subordinate staff, sets performance standards, evaluates employee performance, recommends awards, and handles primary personnel actions including selections, grievances, and training needs. Collaborate with senior leadership to formulate internal human capital procedures, vision, and long-range strategic plans, aligning fiscal budgets and assessing organizational performance metrics to improve overall administrative efficiency. Manage the correspondence, tracking, and document control systems for the immediate office, establishing workflow checkpoints to ensure timely and accurate responses to high-level inquiries. Coordinate, monitor, and evaluate internal management controls, reviews, and projects, ensuring seamless compliance across the office with Federal administrative standards, directives, and operational schedules. Manage multiple administrative programs for the organization, including Continuity of Operations, Personnel Security, Onboarding and Provisioning, Space Management and Human Resources.
What you need to qualify
SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-14 in the Federal service. Specialized experience for this position is defined as meeting 3 of Total 4 of the following: Leading staff or division operations to streamline project execution that support organizational objectives. Managing multiple administrative programs for the organization, including Continuity of Operations, Personnel Security, Onboarding and Provisioning, Space Management and Human Resources Evaluating business processes, or operational data to counsel senior executives on strategic planning, reorganization, or resource utilization. Auditing and establishing formal compliance metrics to protect an organization from administrative or operational vulnerabilities. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration and current employees must have at least a fully successful or equivalent performance rating to receive consideration. You must meet all qualifications and eligibility requirements by the closing date of this announcement.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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