Transportation Assistant
What you'd do
The incumbent works with VTS Management for transportation workload forecasting, scheduling design, procedure development, and quality improvement implementation, modification of processes, evaluation and ongoing operational flow of VTS. The coordination of transportation function is multi-faceted and diverse. The three major areas of responsibility are: (1) Scheduling, Data Collection, & Tracking Support; (2) Consult Management responsibilities; (3) Program Support responsibilities.
Major duties
Major duties include: Initiates vehicle procurement actions for additional and replacement vehicles based on replacement standards and consultation with using services. Coordinates with facility users to gain a clear understanding of their needs. Prepares specifications and requirements fornonstandard vehicles. Provides information to assist in the development of Statements of Work (SOW) and other purchasing documentation for the lease, purchase, maintenance and repair of vehicles Provides vehicle safety information to users - notifying them of recalls and/or maintenance requirements. Receives and processes vehicle requests. Assigns vehicles appropriately to meet customer needs. Orders and cancels fleet credit cards for current General Services Administration (GSA) vehicles, and VA owned credit cards. Verifies GSA billing, monitors use of VA owned fleet credit cards and ensures purchases are appropriate and within guidelines. Checks for fraud or misuse and reports fraud or misuse of government vehicles and fleet credit cards to appropriate authority. Acts as the fleet approving official for VA owned vehicles and credit cards. Ensures account statements are reconciled within time frames outlined in the policy. Monitors fleet credit cards and ensures they are maintained as current and do not expire. Coordinates with appropriate personnel when credit cards are lost, stolen, or damaged. Participates in a monthly, random audit of fleet information with Fiscal Service. Researches vehicle use including mileage, number of trips, number of passengers to ensure the fleet is rightsized and maintained within VA and GSA standards. Track's vehicle history from time of lease/purchase/donation up to the turn in or salvage/auction of each vehicle or piece of equipment. This includes filing of all trip tickets/logs credit card receipts, accident reports, pictures, repair slips. Works closely with VA Police Service and drivers to process vehicle accident reports. Maintains relevant data by using GSA FLEET, GEOTAB or other mandated databases. Completes monthly, quarterly, and yearly reports to the network Central Office. Assists employees in preparing accident reports and ensures information is provided to the Fleet Manager for processing. Helps in sourcing non-VA listed vendors to help facilitate necessary vehicle repairs. Monitors and schedules maintenance, repair, and detailing for VA owned and General Service Administration. (GSA) leased vehicles. Coordinates the pickup of out-of-service or damaged vehicles Schedules GSA vehicles for vendor maintenance as needed, for installation of special equipment. Ensures that vehicles are scheduled out of service if they pose a safety hazard or if they are due for mechanical maintenance repair. Schedules the return and pick up GSA vehicles as required. Manages vehicle requests and ensures vehicle availability. If a vehicle is not available - notifies employee so they make other arrangements. Inspects each vehicle to ensure that the vehicle has been thoroughly cleaned and detailed at least monthly. Performs monthly Preventive Maintenance (PMI) checks on all dispatch vehicles. Monitors and ensures employees complete yearly training requirement for operating government vehicles. Conducts required market research for procurement actions. Ensures purchases comply with initiatives such as Green Purchasing, Affirmative Procurement, Rehabilitation Act of 1703, etc. Makes individual purchases not exceeding $3,000 unless specifically authorized to do so by the Head of the Contracting Activity. Coordinates with fleet operations to establish single purchase limit of $2500. Reconciles purchase card charges within established time limits. Maintains required documentation for all purchases. Resolves disputes of unknown or incorrect charges. Coordinates the approval of invoices associated with the maintenance, operation, purchasing, leasing, and repairs of the vehicle fleet. Develops 2237s for the purchasing of construction, services, supplies, materials, and equipment for VTS (1531). Serves as fund control point clerk. Notifies supervisor about unexpected expenses, such as higher fuel and repair costs. Participates in relevant trainings. Serves as timekeeper for the department, ensuring accurate and timely entry, review, and certification of time and attendance records in accordance with agency policies and applicable regulations. Performs other related duties as assigned. Work Schedule: Monday-Friday, 7:30am - 4:00pm Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant/PD99690S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/07/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating connections/scheduling, documenting travel information; Collecting, compiling, and tracking data on a daily basis; Performs a basic analysis of data and generates a variety of reports; Entering data into automated tracking data bases; and Planning and directing a program that provides support services. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be exposed to stressful working situations that require a professional attitude and collective reasoning. You will be subject to a high volume of work, the need for accuracy, frequency of interruptions and ever-changing demands due to program changes. Duties will be predominantly performed in the Veteran Transportation Service program office with intermittent trips to various locations throughout the Medical Center's catchment area both in and near patient care areas where there may be risk of exposure to disease. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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