Payroll Specialist
What you'd do
This position is located within Commander Navy Region Southeast, Fleet and Family Readiness Program. The purpose of the position is to document time and attendance records and review for accuracy, completeness, and adherence to procedures prior to processing for Non-appropriated Fund employees throughout the Southeast Region.
Major duties
In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience. MAJOR DUTIES AND RESPONSIBILITIES (a) Time and Attendance Processes time and attendance records and reviews for accuracy, completeness, and adherence to procedures, verifies hours charged and types of special pay authorized for employees covered by a variety of pay categories. Determines and verifies time and attendance records submitted by each organization within the Fleet Readiness Programs (FRP). Responds to pay inquiries and problems ranging from standard to the most difficult non-standard ones, to include overtime, night differential, irregular duty hours and shifts. Verifies that each timekeeper has completed posting of time and attendance data, and that certification is complete at the end of the pay period. Interprets payroll regulations as necessary for managers and provides detailed explanations of actions that directly affect employee pay and/or entitlements. Processes automated requests for personnel actions as necessary. Maintains an established filing system for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII) as well as ensuring proper record disposal. Tracks and coordinate's Leave Donor Program for all employee's, reconciling donated leave to appropriate recipients, coding timecards and returning unused leave to the appropriate donor per program regulations. (b) Garnishments Receives and maintains orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts. Reviews Federal Tax Levies for accuracy authority, completeness and conformance with regulatory and statutory requirements. Reviews child support, alimony, bankruptcy orders for completeness and verifies that the issuing party is authorized Enters garnishment data into payroll systems and verifies that it processes properly. Provides data for correspondence to individual employees, courts, IRS, etc, concerning garnishment actions. Submit garnishment and child support data to accounts payable for processing of payment to the appropriate entity. (c) Maintenance of Installation Data Files (IDP): Monitors, receives and enters changes to union deductions, financial organizations, tax rates, charities, insurance, program codes etc., into the ADP payroll system. (d) Workers Compensation May computes and/or check computations for buy-back of sick/annual leave for employees on workers compensation when applicable. Completes corrected time and attendance forms for manager's signature. (e) Portability Monitors, processes changes, and reconciles leave balance transfers upon receipt of payment. (f) Direct Deposits/Savings Allotments Codes and/or verifies coding of banking or savings allotments prior to processing. Determines proper resolution of Electronic Fund Transfers rejected through the banking system. Acts as the liaison between payroll and other governmental or non-governmental offices. Answers telephonic and written inquiries pertaining to individual employees. Coordinates resolution of routine problems with appropriate personnel. (g) Account Reconciliation Perform monthly reconciliations for all applicable payroll accounts which includes, but is not limited to annual leave, miscellaneous deductions, compensatory time, wages payable, federal and state taxes, etc, and post journal vouchers in the accounting system. Investigate variances identified in tax accounts, a contact appropriate tax agency and submit journal to HQ to clear account transactions, where applicable. (h) Training Hold refresher training or new user training for KRONOS timekeeping and management. Performs other duties as assigned.
What you need to qualify
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. A qualified candidate must possess the following: Minimum one year of experience that demonstrates progressive work experience related to the duties of the position. Work experience should include knowledge of an extensive array of payroll regulations, policies, and procedures to act on a variety of non-routine complex matters that include coordinating and correcting pay situations, pay discrepancies affected by special pay rates in conjunction with shift and weekend schedules, correcting under/overpayments due to employees departing and appropriate credit for overtime accomplished and researching time and attendance issues that are beyond the scope of normal timekeeper responsibilities. Detailed knowledge of NAF pay and leave regulations. Comprehensive knowledge of pay policies, procedures, special rates in conjunction with various locality pay scales and system operations are applied to determine proper pay rates, provide information for resolving pay inquiries peculiar to specific situations, and accurately maintaining a variety of tables and employee master pay and leave records. Knowledge and skills are used to provide sound technical quality guidance, resolve discrepancies; and communicate civilian pay reviews. Good overall knowledge of accounting principles sufficient to understand account relationships with an extensive account structure of an automated system covering operations at a large number of organizational units. Working knowledge of the Non-appropriated Fund Payroll System which includes processing a large automated time and attendance system and experience with SAP accounting is highly desirable. Ability to use tact and diplomacy when dealing with employee pay issues. Demonstrated ability to work independently. Ability and skill to communicate orally and in writing with serviced activities, legal offices and other governmental agencies. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE. RELOCATION: NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT Males must be registered or exempt from Selective Service. https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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