SECRETARY (OFFICE AUTOMATION)
What you'd do
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. Provides direct support for Commander primarily in administering unit personnel and administrative programs.
Major duties
Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Performs other clerical and administrative work in support of the office/organization Uses multiple office automation software with varied functions to produce a wide range of documents. Makes travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers.
What you need to qualify
Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one year of specialized experience at the next lower grade level GS 07, pay band (NK-02). Examples of specialized experience described as: preparing a wide variety of recurring and nonrecurring correspondence, reports and other documents from information obtained from the staff, files, and/or other sources; reviewing and processing incoming and outgoing correspondence; providing telephone and reception services; maintain supervisor's calendar, coordinating meeting arrangements or scheduling meeting or conferences; performing clerical work; use of multiple office automation software with varied functions; locate, assemble, and compose information for reports, inquiries, and/or nontechnical correspondence; and the ability to plan, organize work, and meet deadlines NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement. .KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments toperform the procedural and administrative work of the office, such as preparing and editing documents, locatingand assembling information for various reports, maintain: files/records and making and preparing travelarrangements. Knowledge of office functions to screen telephone calls and visitors, maintain supervisor's calendar, prepareand review correspondence, a perform other substantive or administrative work of the organization. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and editwritten correspondence and reports Knowledge of various office automation software programs, tools, and techniques to support office operationsand produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs. Skill in typing; a qualified typist is required. 40 words per minute typing speed. Ability to locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence Ability to communicate effectively, both orally and in writing. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Before you apply
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