Executive Assistant
What you'd do
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located at the Smithsonian Institution, Under Secretary for Museums & Culture, Center for Folklife & Cultural Heritage (CFCH).
Major duties
The Executive Assistant ensures that the principal, the unit director, manage and meet all priorities and obligations related to CFCH's contributions to the success of the Smithsonian Institution. In this position, you will: Ensure smooth operations of Director's front office, managing day-to-day office activities. Coordinate and track the flow of incoming and outgoing correspondence. Provide oversight of meeting planning and scheduling, conferences, and travel. Design and organizes filing systems; locating and assembling information. Coordinate and prioritize a large amount of paperwork and electronic documents. Monitor & facilitate all communication, serving as the primary point of contact for Director and other senior staff. Collaborate with management and staff for fulfillment of assignments and commitments, ensuring goals are adhered and products are delivered in a timely manner.
What you need to qualify
Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as supporting an executive in a cultural institution; managing calendar and travel; responding to inquiries, concerns and requests from multiple constituencies, including Board members, donors and officials from private industry; juggling multiple demands from internal and external entities; and managing office functions and administration. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
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