Secretary
What you'd do
The position is at the full performance level. The purpose of this position is to serve as the Secretary and principal administrative support position to the supervisor. The incumbent is assigned to the Office of the Chief, Environmental Management Service for the Greater Los Angeles VA Healthcare System.
Major duties
Duties may include, but are not limited to: Receives and screens telephone calls and visitors and determines nature of the call or business of the visitor. Ascertains which calls or visitors should be referred to the supervisor, or other staff personnel, or which can be handled personally based on knowledge of the subject matter or from records and files. Maintains the Chief and Assistant Chief's calendar and schedules appointments and meetings based upon personnel knowledge of the supervisors' priorities, workload and commitments, and uses own initiative to reschedule appointments as needed. Makes arrangements for large meetings or conferences including reserving meeting rooms, notifying participants, attending meetings, and preparing reports/minutes of the proceedings. Provides assistance for a variety of problems and inquiries which are received in person or telephonically. Responds to requests for information and/or matters when information is available in office records and/or files. Performs a variety of administrative tasks associated with maintaining and supporting the work performed within the organization. Monitors and controls business papers, correspondence and records throughout the organization, including the coordination of action papers within the office of Environmental Management Service. Reviews all outgoing correspondence prepared for the Chief or Assistant Chief's signature to ensure that the correspondence complies with due dates, current procedures and policies, proper format and grammar, typographical accuracy, and that necessary and appropriate background material are attached. Makes necessary corrections before forwarding correspondence to the supervisor for signature. Receives, investigates, and processes Tort Claims submitted by staff, patients and visitors to GLA pertaining to any loss or damage to personal property. Required researching of claims, coordination with police and staff and ascertaining the facts involved with each claim. Promotion Potential: This position is at the full performance level. Work Schedule: Monday - Friday 7:00am - 3:30pm Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD14975-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/17/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receiving and screening telephone calls and visitors, receiving incoming correspondence and determining which items should be brought to the supervisor's attention or forwarded to other staff for action, maintaining the activity calendar and schedule appointments, conferences, and meetings on own initiative based upon personal knowledge of the workload and current issues of importance. OR Education: ???????4 years above high school For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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