Time & Leave Clerk
What you'd do
The Time & Leave Clerk position is located in Nursing Service at the VA Loma Linda Healthcare System. Nursing Service is responsible for providing care to Veterans through team work, health teaching, and research. Nursing service provides staffing support to inpatient and outpatient clinics. As a Time & Leave Clerk, you will be responsible for processing timekeeping actions for employees in Nursing Service and also some clerical responsibilities along with timekeeping duties.
Major duties
Major duties include but are not limited to the following: Completes Time and Attendance Cards/Reports Performs all timekeeping duties via Enhanced Time and Attendance (ETA) computer package in accordance to Timekeeping policy and procedures. Monitors and reports Time and attendance for assigned staff. Posts time on each employee, verifies attendance hours and pay adjustments. Advises supervisors of discrepancies, points appropriate procedures, and /or corrections. Determines appropriateness of hours being charged and types of special pay being authorized Prepares, maintains, reviews and certifies time and attendance reports for a variety of pay plans, types of leave, and special pay situations. Prepares and maintains electronic tracking system of certified time and logs hours reported such as overtime pay, compensatory pay, premium pay and other special pay determination, for supervisor's use in tracking and planning. Communicates with supervisors regarding problems related to leave usage and monitors for overages. Provides training regarding interpreting timecard entries, explaining entitlements to premium pay and differential. Instructs new employees in reading, interpretations and understanding of Earnings and Leave Statements. Operates calculator and computer to include Microsoft programs such as Word and Excel in performance of daily duties. Demonstrates good interpersonal skills via face-to-face and telephone. Prepares leave record reports as requested for assigned Time and Leave Groups. Tracks and monitors all Time card exceptions by running reports and advising supervisors on a regular schedule. Prepares special request reports for Supervisors on leave costs and overtime expenditures. Maintains employee files for leave requests and required documentation for LWOP, Military Leave/ Orders, and Workman Comp issues in accordance with policy. Work Schedule: Monday - Friday, 0800-1630 Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD02894A Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/17/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: verifying attendance hours and pay adjustments; maintaining electronic tracking system of certified time; documenting hours reported such as overtime pay, compensatory pay, premium pay and other special pay; performing clerical duties and utilizing Microsoft programs to produce reports and data. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR, Combination: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. You will be rated on the following Competencies for this position: Arithmetic/Mathematical Reasoning Customer Service Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The majority of work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts or driving an automobile. Additionally, because of the geographic location of nursing units, incumbent is required to walk distances and climb stairs. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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