Supervisory Medical Management Specialist
What you'd do
Primary Care Medicine Service at the Bay Pines VA Healthcare System provides healthcare in an environment that is patient-centric, integrated across the continuum of care and promotes excellence in quality and patient safety.
Major duties
The Supervisory Medical Management Specialist assist in providing leadership and coordination (both within and outside the medical center and service as appropriate) in the development, implementation, evaluation, interpretation, revision and necessary corrective action of all applicable administrative policies, functions, activities, operations and programs for medical health care. Major duties but are not limited to: Supervises a team of administrative staff members within the Primary Care Medicine Service. Regularly meets with staff and stakeholders to address any issues, plan future projects, and discuss improvements in any of the Primary Care Medicine Service Programs. Establishes performance improvement groups to solve problems involving the multitude of processes and procedures required to efficiently run the various Primary Care Service programs. Performs duties involving supervision and responsibilities for establishing and implementing overall administrative and clinical policies and priorities for the Service. Supervises the administrative functions associated with services in a clinical or medical service organization. Coordinates activities involving credentialing and privileging of physicians and mid-level staff. Assures proper hiring procedures are followed, and orientation is provided to new staff and residents. Oversees staff are involved in preparing educational proposals, agreements, correspondence, and compilation of reports. Approves and disapproves leave requests and recommends action in unusual cases. Performs duties that directly contribute to the administrative management of the healthcare delivery system. Conducts studies, analyses, and surveys in all areas of Primary Care Medicine operations to enhance operational efficiency, improve patient care effectiveness, and achieve greater cost-efficiency. Coordinates and efficiently manages the operations of the Primary Care Medicine Service as an extension of the Chief, PCMS. Develops and maintains an acute awareness of resource utilization and availability within the Bay Pines VAHCS, making informed recommendations to management regarding needs, distribution, or redistribution of resources. Provides technical support and assistance to Primary Care Medicine Service staff in conducting research, gathering and compiling necessary materials, developing policy statements, and completing special assignments and projects. Performs other duties assigned. Work Schedule: Monday, Friday, 7:30am - 4:00pm. Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Management Specialist/PD516-11276-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/18/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with Human Resources recruitment and onboarding processes. Experience with budget, fund control points, and financial tracking is essential. Serve as Action Officers between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management, and manpower utilization. Supervise and coordinate the daily activities of a team of six or more employees, including assigning tasks, providing guidance, monitoring workflow, and ensuring that performance standards and deadlines are met. Conduct regular team meetings to communicate goals, review progress, and address any issues or concerns. Provide coaching, feedback, and performance evaluations, and foster a positive and collaborative work environment. Provides for the budgeting, overtime, and financial management for Primary Care Medicine Service- including budget formulation, justification, execution, financial management, and financial reporting. Coordinate and track responses to inquiries, actions items, and other requests of the service to ensure a timely submission. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination of Experience & Education: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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