Program Specialist
What you'd do
Financial Resources Management Service (FRMS) is hiring a Program Specialist. FRMS provides an integrated system of Financial, Administrative, Supply, and Business Office services contributing to effective management control over the San Diego Healthcare System operations.
Major duties
Duties Include: Administrative management Conducts research to provide accurate advice on procedures, reports, requirements, and other matters necessary to implement the director's policies, directives and instructions Develops programs to ensure that quality provisions are planned, developed and implemented to identify areas for financial improvement Reviews new applications for access to VA systems, providing forms and obtaining signatures/concurrences based on the Functional Task Code requested Investigates and troubleshoots computer software and hardware issues Provides individual computer and application training to FRMS users in a variety of software programs including Outlook, Microsoft Word, Excel, Access, VistA,as required Downloads Paid files and financial records from the CDW to the file server for use by the budget staff and other facility users Develops procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems Develop and maintain relational databases as a quality improvement tool that ensures the standardization of procedures and format for all quarterly quality reviews Maintain and monitor all audit results, verifying the accomplishment of all recommended corrective actions within specified time constraints Administers the service's training program ensuring the staff meets or exceeds all mandated training goals Administers the facility's Standard Obligation Program for Financial Services Center (FSC). Creates and monitors 1358's applicable to this task Schedules and coordinates quarterly service training sessions and staff meetings Disseminates service-wide training information through a variety of means, such as newsletters, meetings, etc. to keep staff informed of training requirements and resources Serves as the designated FRMS Safety Training Coordinator and Service Training Coordinator Provides various statistical data used to compile and submit the Annual Service Self Assessment of the Service Safety Program Monitors the service travel/training budget and advises the service director on fund shortages and recommendations regarding funding Other duties as assigned Work Schedule: Monday through Friday, 0800-1630 PST Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD08613O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS11 position you must have served 52 weeks at the GS 09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing administrative and program support duties that demonstrate analytical ability, judgment, and knowledge of program processes. Independently coordinate program activities, collect and analyze data, maintain tracking systems, and ensure accuracy in records and reports. Preparing summaries and briefings, resolving routine issues, monitoring deadlines, and applying established policies and procedures to program operations. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one of the following: Ph.D. or equivalent doctoral degree 3 full years of progressively higher level graduate education leading to such a degree LL.M., if related You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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