Administrative Officer
What you'd do
About the Position: The incumbent will provide substantive analyses of administrative programs, operational processes, and resource utilization across this multi-state, multi-mission organization. The position carries delegated authority to represent the Executive Office in dealings with Congressional delegations from six states, senior military officials, and external stakeholders across the District's mission footprint.
Major duties
Serves as the principal management analyst and advisor to the District Commander and DPM on administrative operations, organizational effectiveness, and sensitive command matters affecting a 500-person, $400 million annual program. Independently defines analytical objectives, selects methodology, collects and interprets program data, and presents findings with ranked recommendations for command-level decisions. Manages Requests for Information (RFIs), synthesizes rapidly evolving operational data, and produces executive situation reports and briefing products supporting real-time command decision-making across the New England footprint. Conducts fiscal year (FY) close-out and start-up operations, including analysis of funding balances, resolution of cost discrepancies, and management of more than 60 concurrent labor codes. Establishes the administrative baseline — SOPs, correspondence standards, and records management protocols — that division-level admins are expected to follow. Formulates, executes, and monitors the Executive Office and General and Administrative operating budget of approximately $1.5 million annually.
What you need to qualify
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/ or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To Qualify for GS-11 Specialized Experience: One year of specialized experience which includes: 1) Provide administrative / management analysis support to senior leaders of an organization; 2) Assist with budget formulation and execution (including tracking operating expenses); AND 3) Review executive correspondence for policy and formatting compliance and recommend revisions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. To Qualify for GS-12 Specialized Experience: One year of specialized experience which includes: 1) Advise executive-level leadership on administrative operations and organizational structure; 2) Formulate complex operating budgets (e.g., managing multiple labor codes and reconciling accounts) to be executed; AND 3) Provide quality control / clearance on high-visibility publications and Congressional correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone (At the GS-12 Level)--no substitution of education for experience is permitted. Time in Grade Requirement for GS-11: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). Time in Grade Requirement for GS-12: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
Before you apply
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