Administrative Officer (Detail/Temporary Promotion NTE 1 Year)
What you'd do
This is a temporary promotion/Detail not to Exceed One Year. The temporary promotion may last up to one year, it may be terminated at any time. It may be extended or converted to permeant without further competition. To direct and perform all administrative functions that include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics, and a variety of related administrative matters.
Major duties
Program Management and Administration 25% Develops, initiates, and implements administrative policies and procedures for areas of responsibility. Formulates proposed administrative directives and policies. Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations. Recommends the establishment of, and prepares administrative policies, directives, and procedures for implementation throughout the facility. Provides advice and guidance on the interpretation and application of administrative directives and instructions. Participates in the development of strategic long-range planning for the installation. Analyzes plans to determine the impact on administrative processes and the feasibility of making modifications to accomplish mission requirements. HR Management 25% Maintains SBU staffing list and organizational chart. Ensures that HR performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Oversees recruitment, selection, promotion, awards and training activities to ensure compatibility with staffing plans, personnel ceilingand funding levels as it pertains to the SBU office. Develops and/ or reviews completed position descriptions and work plan for proper format and uniformity prior to submission to the Consolidated Classification Unit. Employee develops the need for and maintains an awareness of available resources and makes recommendations to SSBP regarding needs, distribution, or redistribution of these resources. Financial Management/Contracts 25% Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses. Employee has limited authority for a number of fund control points. Employee plans a system of internal control, which assures the fiscal management HR will be maintained on a sound basis in accordance with generally accepted accounting practices. Employee assembles and compiles budget information and maintains a running account of funds allocated and expended in all sub accounts and makes interim adjustments where necessary by applying the basic knowledge and understanding of budgetary policies, procedures, and regulations. Incumbent develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels. Manages budget formulation (travel, training, overtime, Job Fairs, etc.), justification and execution for a changing budget of administrative expenses involving different funding sources. Provides advice to management and program personnel on budgetary and finance issues. Administrative Support 25% Compiles information and prepares administrative reports for management briefings and for sharing with work groups. Oversees the management of time and attendance. Processes incoming and outgoing materials and documents such as local, VISN and national suspense items, correspondence, reports, and other forms of written communication coming to the attention of the VISN 17 HR Consolidation SSBP. Provides professional and clerical advice, support, and assistance to all customers with a view to accomplish the mission of VISN 17 HR Consolidation SSBP and the Medical Center. Tracks HR staffs progress toward meeting all mandatory training requirements, follows up with staff to ensure 100% compliance of the department. Addresses any Environment of Care issues in the VISN 17 Consolidation SBIJ to correct any deficiencies. Maintains and updates as necessary the HR plans for Disaster Preparedness, Automatic Data Processing contingency plan, Fire and Safety, Utilities Management, and Hazardous Materials Management. Maintains the HR Cascade and Call Back Plan. Work Schedule: Monday-Friday 8:00am - 4:30pm. Tour may be adjusted or extended to meet organizational needs. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Detail/Temporary Promotion NTE 1 Year)/PD001070 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/17/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07.. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: SPECIALIZED EXPERIENCE: One (1) full year of specialized experience equivalent to the GS-07 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of an Administrative Officer, and that is typically in or related to the work of this position. Specialized experience includes: Monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions such as recruitment, position classification, position management, etc.; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, EDUCATION: Have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, COMBINATION: Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.??????? Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements and Work Environment: The work is primarily sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of the light items such as papers, files, book, medical records, etc. No special demands are required to perform the work. Some travel and driving to other sites may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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