Program Support Assistant (OA)
What you'd do
The Program Support Assistant (OA) will provide an elevated level of administrative and data support for the Safety & Occupational Health Service. The Program Support Assistant reports directly to the Chief of Safety.
Major duties
The Program Support Assistant performs a variety of administrative support duties. The following list includes some of the administrative duties performed: Ensures briefings and correspondence are in the proper format in accordance to regulations. Organizes and maintains filing systems. Utilizes shared files on the network. Schedules meetings, including securing locations, arranging for conference lines (such as VANTS lines etc.), notifying attendees, and scheduling appointments. Tracks attendance of Safety and Health functions and records attendance in meeting minutes and if pertinent in the Learning Management System (LMS). Works with LMS to support Safety and Health programs. Aids in the filing and processing of submissions of findings, correction/remediation data and reporting associated with the environmental tour's programs. Presents information in a summary report that may require graphical representations. Maintains all Safety and Health program Fund Control Points (FCP) according to the Integrated Fund Control Point Activity, Accounting & Procurement (IFCAP) system, as required by Logistics Management Service, Fiscal Service and Consolidated Contracting Activity (CCA). Supports functions in the execution of Fiscal Year End activities in financial management functions, provides tracking information and assists management and program managers in the budget preparation process. Obtains requested items and procures such items. Provides payments for permits and licenses related to enforcement agencies. Communicates with the vendors for product information, billing, and reconciliation Coordinates required funding with the COTR or program manager to enable prompt payments. Inventories supplies, tracking product disposition and distribution of supplies. Supports the safety and health division with office supply orders. Maintains Service Contracts and will function as one of the Contracting Officer Representatives for the Safety Service. Completes automated personnel actions in through automated system. Coordinates VACCHCS updates of the personnel notification system to keep the database current. Performs periodic inventories of the DECON supplies. Prepares replies to general inquiries not requiring technical program knowledge. Keeps suspense reports of and assures that all Service suspense items are met. Serves as a key resource person for the front office. Arranges and coordinates trainings. Manages all work order requests and ensures building and maintenance issues are addressed. Receives visitors and telephone calls and determines the nature of requests and directs callers to appropriate staff or personally provides the desired information. Takes requests for appointments with supervisor and staff. Checks on individual availability and confirms appointment. Arranges for transportation and lodging for visitors. Prepares responses to letters/memoranda requiring the appropriate signature. Inputs data and manages systems that consist of (but not limited to), family sick leave, training, timekeeping, travel, and personnel actions. Receives, tracks and coordinates correspondence in both hard copy and by electronic mail. Screens literature prior to distribution and determines the organizational element to forward the material. Distributes mail physically and electronically. Reviews mail and determines responsibility of action required. Functions as the designated timekeeper and ADPAC for the service. Program Support Duties: Conducts workstation evaluations to identify specific problem areas. Order, track, and distribute ergonomic equipment and a wide variety of Personal Protective Equipment. Ensures waste is properly segregated, properly labeled in accordance with EPA and the State requirements. Assists the Emergency Manager in planned and unplanned Emergency Management activities in the field and in the Hospital Command Center with the Planning Chief and Safety and Security Leaders. Coordinates contingency telecommunication device testing. Ensures that required action plans for preparation for various accreditation surveys are met and that survey preparation is documented properly. Coordinates and acts as liaison with Quality Management Service accreditation survey preparation. Functions as the back-up Disaster Emergency Management Response System Coordinator. Develops standard operating procedures for staff use. Provides data or assists in the access of data needed by Safety Service staff, in order to compile reports and statistics, and comply with the Least Privilege Policy. Performs other related duties as assigned. Work Schedule: Monday-Friday, 0800 to 1630 Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD01805O
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your specialized experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Work consists of specialized duties with continuing responsibility for projects, questions, or problems that arise within an area of a program or functional specialty as defined by management. Work assignments involve a wide variety of problems or situations common to the segment of the program or function for which the employee is responsible. Each assignment typically consists of a series of related actions or decisions prior to final completion. Decisions or recommendations are based on the development and evaluation of information that comes from various sources. The work involves identifying and studying factors or conditions and determining their interrelationships as appropriate to the defined area of work. Program Support Assistant (OA). The employee must be concerned about taking or recommending actions that are consistent with the objectives and requirements of the program or functions. The work requires knowledge and skill to recognize the dimensions of the problems involved, collect the necessary information, establish the facts, and take or recommend action based upon application or interpretation of established guidelines. The work also requires practical knowledge, developed through increasingly difficult, on-the-job training or experience dealing with the operations, regulations, principles, and peculiarities of the assigned program, function, or activity . For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
Don't miss the next one.
Get an email the moment a similar federal job opens — postings can close in as little as 5 days.