File Clerk
What you'd do
This position is located within the Health Information Management Section of Patient Business Services at Columbus VA Ambulatory Care Center. The duties and responsibilities are performed throughout the facility including all administrative and clinical areas involved with the service in a multi-level care facility.
Major duties
The incumbent will provide professional and technical expertise to the ambulatory care center regarding implementation and maintenance of scanning in work units within HIMS/PBS and other services in the ambulatory care center utilizing any integrated systems which import images.Major duties include but are not limited to: Prepares and sorts documents and records for scanning, ensuring that documents are ready for processing. Scans documents into the appropriate patient's record using PC scanning hardware and prescribed software, following step-by-step policies. Verifies that scanned images are legible and attached to the correct patient record, referring any unclear items to the supervisor for clarification. Forwards any documents sent in error, incomplete, or in electronic formats outside routine scanning to a supervisor or designated technical staff for resolution. Utilizes computer skills to carry out duties associated with transferring information and maintaining a record request file; be proficient in communicating standard procedures in a technical field, requiring extended training or experience, to perform such work as adapting equipment when this requires consideration of the functioning characteristics of the equipment being interfaced. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: Ad-Hoc (per Agency need) Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD93681A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/20/2026. You may qualify based on your experience and/or education as described below: General Experience: You must have one year of general experience equivalent to at least the next lower grade GS-03 in the normal line of progression for the occupation in the organization. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position being filled. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarters, or the equivalent in a college or university, or at least 200 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. *TRANSCRIPTS REQUIRED OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of equivalent combinations of successfully completed post high school education and experience. To determine: your total qualifying experience will be calculated as a percentage of the total experience required at the GS-04 grade level; then your amount of education will be determined as a percentage of the total education required for the grade level; then the two percentages will be added together. The total percentage must equal at least 100% to qualify. *TRANSCRIPTS REQUIRED Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with occasional travel to various clinics within the outpatient facility. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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