Fitness Facility Administrative Specialist
What you'd do
This position is assigned to the Non-Appropriated Fund (NAF) Fitness, Sports, and Deployed Forces Support Branch; Fleet Readiness; Commander, Navy Installations Command (CNIC); Naval Station Mayport. Incumbent serves as a Fitness Facility and Administrative Specialist assisting in the Morale, Welfare, and Recreation (MWR) fitness, sports, deployed forces support and/or aquatics facilities and program operations.
Major duties
In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience. MAJOR DUTIES AND RESPONSIBILITIES Administrative duties comprise 50% of incumbent's time and include but are not limited to the following: Assists in the preparations of standard operating procedures (SOPs) and instructions concerning operations of fitness, sports, deployed forces support and/or aquatics facilities and program Handles equipment and supply purchasing, maintenance trouble calls, Daily Activity Reports (DAR), patronage counts, and other administrative operations related to running the programs Prepares financial plans, maintains records and reports. Plans, organizes work, manages internal procedures and resources to ensure maximum productivity and economics. Monitors fitness program facilities and initiates corrective action, when needed. Procures supplies and equipment within spending limits with the use of an authorized NAF credit card. Responds to questions regarding programs offered through Fitness Division and MWR. Provides logistical support for special events and programs. Facility Management duties comprise 30% of incumbent's time and include but are not limited to: Reports, logs and schedules repair of broken fitness equipment and ensures any malfunctioning equipment is properly secured until repaired. Makes recommendations for the acquisition of fitness center equipment, supplies, and parts. Assists the Fitness Director in the oversight of maintenance and janitorial services of MWR fitness facilities, including but not limited to: fitness centers, gymnasiums, outdoor sports fields, aquatics facilities, locker rooms, saunas, laundry rooms, basketball and racquetball courts, climbing walls, and/or functional fitness areas. Assist the Fitness Director in the submission and tracking of all trouble calls and maintenance pertaining to fitness centers, gymnasiums, DFS warehouses and sports fields. Program Support duties comprise 20% of incumbent's time and include but are not limited to: Assists Program Managers with the submission of recommendations for budgetary and manpower requirements. Assists with conducting inventory, maintaining inventory controls and maintaining equipment for proper accountability of program equipment and resources Assists in the development and reviews specifications for instructors and other contracts Assists in the preparation of MWR and DOD Baseline Standards data call reports Assists in providing fitness facility tours for VIP
What you need to qualify
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. A qualified candidate must possess the following: Ability to competently and independently carry out fitness programs through the proper application of principles, concepts and techniques of recreation to satisfy specific needs of the community to be served. Knowledge of safe use and operation of fitness equipment and facility operations Knowledge of NAF and APF budget; government procurement procedures; and fiscal, material, and cash management. Knowledge of recreation equipment to determine the items that are of the best quality and will most benefit the MWR both, functionally and financially. Knowledge of NAF operating budgets, procurement process, and/or credit card holder responsibilities. Knowledge of applicable DoD, OPNAV, SECNAV, BUPERS and CNIC instructions and standards which primarily include but are not limited to the CNIC 1710 series and the Fitness, Sports & Aquatics Support program standards. Skill in effectively organizing and utilizing all the available community resources within the program framework. Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Ability to independently perform fitness facility management and related administrative duties. Ability to prepare clear, concise, and technically sound reports related to work within the Branch. Ability to develop and effectively deliver presentations and/or training. Ability to communicate effectively both orally and in writing. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE. RELOCATION: NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT Males must be registered or exempt from Selective Service. https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.
Before you apply
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