Staff Assistant
What you'd do
This position is located in the Architect of the Capitol, Office of the Chief Executive Officer for Visitor Services. The Staff Assistant serves as the primary administrative advisor and support professional to the Chief Executive Officer for Visitor Services and the Deputy Chief Executive Officer for Visitor Services. The incumbent provides executive level administrative support to both executives and coordinates and manages administrative functions that support the Capitol Visitor Center.
Major duties
The individual selected for this position will: Evaluate office processes consisting of numerous functions at varying levels of difficulty. Recommend changes in office policy to management or takes initiative to execute improvements to those processes, ensuring the stability of overall operations. Manage the CEO's schedule, to include all meetings, appointments, events, and activities. This requires initiative and assume discretion to establish priorities, arrange commitments, reschedule, or refuse appointments or invitations to festivities, and/or arrange for a representative to attend in the CEO's stead. Advises the CEO on any important matters addressed in the event of their absence. Oversee the scheduling and completion of any work services installation, renovation, maintenance, and/or repair to the office area. Receive, screen, maintains, and safeguard the CEO's personal file of correspondence and documents concerning pending investigations, subordinate personnel, productivity reports, etc. Respond to correspondence on behalf of the CEO when authorized to do so, and refer technical matters to the more appropriate subordinate personnel assigned to handling those issues. Manage a tracking system to ensure actions are completed within established deadlines. Keep records for time, attendance, leave, amount of filing space, and quantity of technical or policy material present in the offices and records the minutes of the CEO and staff at meetings; prepare the minutes for distribution. Reach out to top-level officials to gather or develop information and create materials which the supervisor uses to make decisions and for public briefings. All materials and reports are made readily available to the CEO in a timely manner to support a seamless work flow and effective overall business operations. Serve as a primary point of contact for the Capitol Visitor Center and the Office of the CEO concerning all recommended changes to Architect of the Capitol administrative policies and House and Senate office support organizations such as the Curator's Office, Telecommunications, Service Center, Parking Office, Clerks Office, etc. Develop highly communicative working relationships with key representatives from the following: the Committee on House Administration, House Sergeant-at-Arms, Chief Administrative Officer, House and Senate Rules Committees, House Office Building Commission, Speaker's Office, and Architect of the Capitol. *Please note, experience working on Capitol Hill is preferred. * *Duties quoted at GS-12 level; If selected at the GS-11, candidate will have non-competitive promotion potential to the GS-12.* This is a career ladder position description; the assignments are progressively more difficult and with less supervision until the full-performance level is reached.
What you need to qualify
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. To qualify at the GS-11 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-09 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Reviewing, editing and drafting documents; Supporting high-level management in a confidential environment; and Extensive experience with Microsoft Office to support and manage record keeping. OR Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher level graduate education leading to such a degree or an LL.M. To be qualifying, the higher-level graduate education must be in a major field of study with course work directly related to the work of this position; OR; Have an equivalent combination of the above specialized experience AND higher-level graduate education that meets 100% of the qualification requirements for this position. To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Developing written communication products tailored to a variety of audiences; Providing high-quality administrative support to senior executives in a confidential environment; and Performing high-volume calendar management, travel scheduling, booking and organizing events.
Before you apply
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