Administrative Officer (Social Work)
What you'd do
This position is located in the Social Work Service in the office of the Service Chief. This is a large and complex service with employees and programs at all sites at the Central Alabama Veterans Health Care System. The role is to assist the Chief in the principal objective of optimal utilization of staff, space, equipment and operating funds.
Major duties
Performs administrative coordination for all components of the Service programs: inpatient, ambulatory care, specialized programs, training staff education and clinical research. Acts as liaison with the human resources office, coordinates personnel actions (hiring, transfers, termination etc.) boarding process of employees, maintains personnel related records. Makes recommendations for best utilization of personnel resources. Assures accuracy of position descriptions and functional statements. Communicates, interprets, and advises on federal and agency personnel policies, regulations, and procedures. Provides advice on solving complex personnel related problems. Maintains the Social Work service general post fund with Voluntary Service and Fiscal Service. Monitors budgets by reconciling expenditures are properly authorized and documented. Manages the procurement of supplies and services. Plans and coordinates office moves. Serves as the ADP Service Coordinator. Manages all correspondence, incoming, and outgoing for CNH program. Prepares files and charts in a timely manner, ensuring that all relevant. correspondences and clinical material pertinent to CNH/HHA/ADH is in place. Performs clerical duties to facilitate treatment and discharge planning. Responds and triages telephone calls. Work Schedule: Monday - Friday, 08:00am - 4:30pm. Work schedule subject to change based on agency needs. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Social Work)/PD090490 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7 and for the GS-11 position you must have served 52 weeks at the GS-09.. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-9 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: personnel management/administration, budgeting and financial management, planning, implementation, evaluation, faxing ,xeroxing and composing letters/flyers, and quality improvement coordinates personnel actions. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year or 18 semester hours and specialized experience to meet total experience requirements. GS-11 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing various human resources/personnel management duties, collecting data workload, researching regulations, program effectiveness, recommendation and negotiating solutions, and acts as alternate timekeeper for Social Work service. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. You will be rated on the following Competencies for this position: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary. Some walking, standing, bending, and carrying of light items such as papers and files is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
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