Administrative Officer
What you'd do
This position provides a full range of administrative support for the Miami VAHS Engineering Service at the Bruce W. Carter Department of Veterans Affairs Medical Center. The incumbent of this position is an Administrative Officer, and is supervised by the Chief of Engineering Service within the Office of the Chief, of Engineering Service.
Major duties
Duties include, but may not be limited to the following: Holds conferences, interviews, and performs surveys of buildings, organizations and division within larger organizations. Collect, analyzes, documents, and validates with appropriate management officials essential and relevant space planning information, using design industry-standard practices and guidelines. Evaluates collected data to assure requirements and standard of the agency are followed. Prepares feasibility studies for space allocation and reconfiguration of existing space. Engages senior leadership in all aspects of facility space planning and in the development of goals, objectives, and performance measures. Provides space planning expertise identifying short long term planning parameters requires to adequately accommodate current and future space needs. Prepares space plans, design-intent plans, and works with engineers and interior design to prepare construction drawings as appropriate, plans office relocations. Resolves any technical issues inherent in the allocation of space, and ensures adherence to the appropriate design criteria as well as to special requirements or standards. Coordinates the implementation of space changes with medical center staff including space occupants as well as moving contractors. Coordinates with the Engineering Service Program Specialist and Engineering Technicians to maintain facility drawings, and a database documenting space allocation throughout the MVAHS facilities, in order to facilitate access to the information by senior level officials. Provides advice and expertise to Facility and senior management on procedures, practices and any software requirements. Representative for, and implements any recommended space management, protocols, coordinates use of software and database tools and processes with all stakeholders. Provides advice, recommendations, and expertise to senior leadership on current, new, or improves policies and procedures for space allocation, based in industry and government standard practices. Serves as the primary liaison for Engineering Service with Human Resources Service. Displays a high degree of analytical ability, personnel management skills, and specialized knowledge and skill in the area of health care service management, i.e., applying health care management principles to the planning, execution and administration of health care services delivery systems. Provides the Chief, Engineering Service with all necessary information and specific recommendations for the accomplishment of the service's mission, particularly concerning all administrative aspects required in making sound and proper management decisions. Continually gathers and analyzes data, making interpretations and presenting this data in many formats including graphs and slides to organizational committees. Possesses specialized knowledge of the health care industry and applies knowledge to analysis of service operations to develop recommendations to the Chief, Engineering Service. Serves as a resource person, responsible for providing administrative leadership and coordination in the development, implementation, evaluation, interpretation, revision and, when necessary, corrective action of many applicable administrative functions, activities, operations and programs for the service. Work Schedule: Monday-Friday, 7:30am-4:00pm Virtual: This is not a virtual position. Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer/PD076780 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized.
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: 1) Managing daily operations of administrative programs and services; ensuring timely submission and compliance with directives, regulations and procedures; 2) Preparing and finalizing correspondence, reports, retrieving, and formatting information for various sources; & 3) Managing administrative functions for human resources, budget and finance, program analysis, office support services, document control, or logistics, in order to enhance the effectiveness and efficiency of facility operations and activities. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary todo the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Master's degree, the first two years or 36 semester hours, and specialized experience to meet total experience requirements. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
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