Supervisory Medical Administrative Specialist
What you'd do
The primary purpose of this position is to act as the Supervisory Medical Administration Specialist to the Deputy Chief, Business Office within the Performance Management & Data Section at the Tennessee Valley Healthcare System (TVHS)
Major duties
Supervisory Medical Administration Specialist for the BO, reporting directly to the Chief of the BO. This position is primarily responsible for the implementation of streamlined processes & procedures that will systematically improve processes both within the Business Office and associated processes throughout the VAMC, including Community Clinics. The major duties of this position include but are not limited to: Track and report performance improvement and data management related activities affecting the operational efficiency and effectiveness of program Develop procedures for establishing, operating, and assessing the effectiveness of patient administration and processing data quality systems Review the work of staff members at various stages of completion to assure compliance Investigates and analyzes adverse VHA patient administration and processing data quality trends or conditions and initiates corrective action Consults with staff and managers to identify opportunities for related data quality improvement Assesses the productivity, effectiveness, and efficiency of administrative support and staff activities Identifies and corrects problems as they pertain to capturing accurate workload information Develop ways to obtain or develop data tools to evaluate the operations which requires development of policies and guidelines Work Schedule: 7:30am-4:00pm, Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Administrative Specialist/PD706980 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized
What you need to qualify
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/27/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Requires significant knowledge and skill of specialized reports and techniques to accurately and timely analyze and evaluate the effectiveness and efficiency at the facility level. Ability to manage and oversee personal and programs to ensure work is completed in accordance with VHA Directives, Handbooks, and Chief Business Office Procedure Guidebooks (Hospital Policy Manuals). Ability to identify and correct problems as they pertain to capturing accurate workload information. Strong knowledge in Decentralized Hospital Computer Program Systems (VISTA) and Business Office Software programs and reports and functional ability in the use of Microsoft Access, Word, PowerPoint, and Excel. Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of VHA patient administration and processing operations. Knowledge of pertinent laws, regulations, polices, and precedents that affect the use of program and related support resources in VHA patient administration and processing activities. Skilled in the ability to communicate orally and in writing with strong presentation skills. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Before you apply
Federal applications are different: your resume should be 3–5 pages and mirror the language of this announcement. Read our federal resume guide first — it's the #1 reason qualified people get screened out.
Don't miss the next one.
Get an email the moment a similar federal job opens — postings can close in as little as 5 days.